Executive/administrative Assistant
Il y a 2 mois
Do you enjoy planning and organising? Do you want to work in a fast-paced and stimulating environment? Are you proactive, outgoing, intellectually curious and solution-oriented? Do you have experience in a corporate, international office environment and are you up for a challenge to progress your career? Would you like to be part of a young, fun, dynamic and international team? Then this offer is for you
**How to apply?**
**What we are looking for**:
We are looking for a highly motivated Executive Assistant to provide administrative support to our 4 Managing Partners.
**What will you do?**
- Manage the diaries and agendas of the Partners,
- Book travel for the Partners and manage their expenses,
- Proactively follow-up with the Partners on their actions from internal meetings,
- Format documents for them using Microsoft Office tools e.g., Word/Excel/PowerPoint,
- Produce presentations
- Work at the reception desk: answering landline phone and door, welcoming guests, receiving mail and deliveries,
- Provide support in the staff onboarding and offboarding process,
- Support the whole team in organising physical meetings, including setting up the meeting rooms, ordering catering and booking restaurants,
- Update contact details in CRM,
- Provide administrative and accounting support,
- Book travel for staff,
- Manage office assets (IT items, videoconference equipment, badges, office supplies) and ensure that the office is neat and clean.
**Requirements**:
Experience and knowledge:
- Proficiency in spoken and written English. Proficiency in French is an asset.
- Around 2 years’ experience within team administration or office management
- Excellent grasp of Microsoft Office (Outlook, Excel, Word, PowerPoint)
Skills and attributes:
- EU national or work permit holder
- Experience working as part of a team, excellent team player
- Motivated, dynamic, resourceful, flexible, with a can-do attitude
- Highly organised, proactive and detail oriented
- Able to work under pressure with a professional attitude
- Comfortable interacting with high-level executives
- Thrives in a fast-paced environment
Desirable:
- Prior experience working within a consultancy or agency environment.
- An interest/knowledge in advocacy or communications.
**What will you get?**
- A competitive salary commensurate with experience
- A comprehensive package of additional benefits
- A fantastic, young and international work environment
- 20 days legal holiday plus 5 complementary days (plus public holidays).
- Private healthcare insurance.
- A company pension plan.
**About the role**:
Starting date: End September 2023
Length: Long-term contract
Time commitment: Full-time
Presence in the office is required
**About Acumen**:
The Acumen team of 70+ people work on a range of issues for clients that include companies and associations. Acumen projects range from tailor made monitoring of policy issues with impact on businesses and/or sectors, public affairs and communication campaigns, strategy development, policy events, media relations specifically relating to policy, as well as social media campaigns.
We look forward to meeting you
The Acumen Team
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