European Commission

The** Circular Bio-Based Joint Undertaking **(CBE JU; agency for the European Commission) is looking for a **communication assistant and event coordinator** for a period of **at least 6 months**.

As a **communication assistant and event coordinator** you will have the following tasks:
COMMUNICATION
- **Deliver **a high-level **event **for 200 people at the end of September + a high-level **conference **in October in Brussel, with the support of an event management agency:

- **Coordinate **the **event organisation**, the **exhibition**, the **production **of the** events material** and the **photography**, **catering **and other related services;
- **Ensure **swift **communication **with all **participant **thoughout the event preparation, during and after the event;
- **Contribute **to the **social media plan**;
- **Perform post-event evaluation**;
- **Manage **the **relations **with **contractors **and ensure** administrative and financial follow-up**;
- Perform other task related to the event;
- **Coordinate **the **participation of CBE JU **in events and exhibitions;
- **Contribute **to the **creation of web and social media content** related to events;
- **Support **the **creation and maintenance of contact databases** (press, stakeholders, etc.).

OPERATIONAL AND ADMINISTRATIVE SUPPORT
- **Assist **with **preparing and following up public procurement procedures** related to events;
- **Liaise **with **external contractors** delivering communications services to CBE JU and coordinate and monitor their work;
- **Provide secretarial support and assistance to the communication team**, draft documents (agendas, briefings, reports, travel arrangements for speakers);
- **Provide support for the preparation of reports and analysis of statistics**;
- Undertake addittional administrative and clerical tasks as required in the interest of the service.

**Profil**

As a **communication assistant and event coordinator**, you meet the following criteria:

- You have an** university degree** or its equivalent in **Communication, EU Affairs, Journalism, Public Relations, Marketing or International relations**;
- You have **perfect oral and written skills in English**;
- **Relevant professional experience in coordination events** (minimum 3 years);
- **Relevant professional experience in providing administrative and clerical support**;
- You have a **good knowlegde in MS Office** (Word, Excel, Outlook and PowerPoint);
- You have the **ability to work in a multicultural and international team and multidisciplinary environment**;
- You can **manage priorities, work under pressure** and** meet tight deadlines**;
- You have an **excellent analytical, problem solving **and **organisational skill**;
- You have a **strong sense of responsibility, autonomy **and **commitment**;
- You have an **excellent negotiation, presentation **and **networking skill**;
- You are **cooperative **and **a supportive teamplayer**;
- You are **service-oriented, results-driven **and **have a flexible attitude**;
- You have a** curious personality, keen to learn **and **you want to improve continuously**;
- You have **good social skills **and **ability to communicate effectively**.

**Offre**
- You can start **as soon as possible**;
- **Interim contract** for **at least 6 months**;
- **Salary according** the **scale**;
- Working in a **multicultural environment**;
- **Full-time job**;

**Entreprise**

The Circular Bio-based Europe Joint Undertaking (CBE JU) is a partnership between the European Union and the Bio-based Industries Consortium (BIC) that funds projects advancing competitive circular bio-based industries in Europe.