Office Administrator
Il y a 2 mois
Are you ready to take on a fresh challenge in a dynamic role that offers plenty of B2B interaction, administrative tasks, and the chance to sharpen your commercial skills?
Join our team
Extensive experience is not required, but EXCELLENT **LANGUAGE SKILLS (EN +FR + NL)**, STRONG ADMINISTRATIVE ABILITIES, and OUTSTANDING INTERPERSONAL SKILLS ARE ESSENTIAL.
You're comfortable working independently and thrive on building connections with clients.
**Your key responsibilities**:
As the person responsible for the Business Center, you’ll manage daily operations, from opening to closing. While you enjoy working autonomously, your role involves frequent interaction with clients, suppliers, and colleagues. Here’s a glimpse of what you’ll be managing (but not limited to):
- Greet customers, visitors, and suppliers in EN/NL/FR.
- Oversee daily office activities and report back to management.
- Answer phone calls professionally, ensuring they are routed appropriately (EN/NL/FR).
- Handle incoming and outgoing mail and packages efficiently.
- Take charge of multiple administrative duties such as data entry, filing, and managing client files (check-ins & check-outs).
- Organize and manage meeting room/event requests, including preparing quotes, coordinating logistics, and arranging lunches.
- Coordinate reservations, handle check-ins/outs, and manage day-to-day operations, ensuring costs are input into the system.
- Prepare office spaces for new clients and offer comprehensive administrative support.
- Address customer requests, resolve issues, and manage complaints.
- Regularly inspect common areas, ensuring they remain tidy and functional throughout the day. This includes operating dishwashers and maintaining coffee machines.
- Confidently explain our products and services to walk-in visitors in a commercial and engaging manner (EN/NL/FR).
- Manage new lead inquiries, from initial contact to contract signature.
**Your work environment**:
You'll be working in a vibrant and friendly environment within the real estate sector. Although you sit at reception, your role is much more than that—you're a key figure in the company, representing us to clients and contributing to our overall success. You'll work Monday to Friday, in-office, (no remote working possible).
**Your profile**:
We are looking for **motivated** and dedicated individuals with the following qualities:
- Fluency in EN/NL/FR (the 3 languages are a must)
- Impeccable professional appearance—business attire only, no jeans or casual wear.
- Strong administrative and organizational skills, with a keen eye for detail.
- Excellent communication and interpersonal abilities.
- Fast learner
- Ability to multitask effectively.
- Proficiency in MS Office (Word, Excel).
- Punctual and reliable.
- Comfortable working independently while maintaining regular contact with clients.
- Experience in a similar role (administration, customer service, etc.) is a plus
- **If this sounds like the perfect fit for you, w’d love to hear from you**_
Type d'emploi : Temps plein, Temps partiel, CDI, CDD
Durée du contrat : 6-12 mois
Rémunération : 2 300,00€ à 2 700,00€ par mois
Nombre d'heures : 38 par semaine
Avantages:
- Aide au transport quotidien
- Chèques repas
- Éco-chèques
- Événements d'entreprise
Horaires:
- Lun-Ven
- Travail de jour
Rémunération supplémentaire:
- 13ème mois
- Pécule de vacances
Question(s) de présélection:
- Parlez-vous les 3 langues exigées pour la fonction?
Lieu du poste : En présentiel
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