Billing & Collections Assistant

Il y a 2 mois

Brussels, Belgique Fieldfisher Belgium Temps plein

Fieldfisher is a European law firm built around people. People are vital to our success. Our clients choose us for our expertise, our understanding, and our insight. Without the support and fresh perspectives of our junior lawyers this would not be possible. We therefore believe in nurturing truly talented and diverse individuals who strike a balance between excellence and human qualities.

We pride ourselves on our Fieldfisher community. We are a caring, sharing bunch with huge numbers involved in Corporate Responsibility. We promote inclusiveness and diversity, encourage innovation and endorse collegiality every step of the way. Our commitment to building a more sustainable and equitable future for our clients, people and communities is at the heart of Fieldfisher’s strategy.

Wherever we work, whether it is at home, in our offices or elsewhere, in whatever country, our core values of responsibility, integrity, teamwork and respect remain consistent and underpin everything that we do. At Fieldfisher, we pride ourselves in working together collaboratively and innovatively to deliver legal excellence to meet the needs of our clients.

We encourage everyone to bring their real selves to work, so there’s a place for every background, journey, passion and interests at our firm.

**For the billing part**:

- Key-user ERP accounting system - integration and testing new releases ,first line helpdesk ERP system.
- Managing projects in ERP system - ensuring specific hourly rates / set-up / e-billing / budget or any other request are implemented
- Allocations of payments, financial follow-up of the Task Force matters and follow-up of the escrow accounts
- Client Money Transactions & follow-up
- Ad-hoc reporting regarding timesheets, WIP, billing, attribution or all Finance report request.
- Creation and implementation of process and follow-up
- Intercompany process follow-up
- Monitoring the time recording and modifications were needed and ensuring due date for timesheets input is respected
- Monitoring the work in progress and regular reviews in this respect with partners to ensure timely billing
- Preparing of draft bills, bills and credit notes, processing of write offs in order to have a monthly billing process for the partners
- Ensuring invoices that all invoices are sent / follow-up with secretaries / follow-up E-billing procedures/ upload
- Bank Reconciliations (Payment Journals) for credits

**For the collection part**:

- Daily involvement/follow-up and support to the Credit Control Manager to follow-up appropriate actions / follow-up / reminders
- Maintains adequate records of conversations with partners/clients on credit control and actions arising from meetings and conversation
- Responsibility to ensure that all requests from clients are actioned and follow up
- Have a good understanding of client files
- Advises on whether balances in client account can be used to settle bills raised
- Ensuring customers pay on time the overdue invoices
- Follow-up with debtor agency
- Negotiating payment plans and setting up payment terms in ERP system
- Responding to client inquiries
- Reconciliations of ledgers and preparing / bank reconciliations

**Requirements**:

- Requires strong understanding of a professional services firm.
- Must be able to communicate effectively with managers, partners in a professional and personable manner.
- Needs to be able to provide value and quality in all reporting, ensuring data reported is accurate and timely.
- Needs to have strong numeracy and communication skills with a strong attention to detail
- Strong ability/team player and work ethic to meet deadlines under pressure

**Benefits**

Fieldfisher's benefits package is designed to support and enrich our people. After all, they are the core of what we do.

We offer you the opportunity to work in a stimulating and enriching environment, often in a direct relationship with the partner; you will work in a team highly appreciated by clients and peers, both on a national and international level. Our lawyers are recognized legal writers, academics and praised public speakers; you will be able to benefit from this experience and participate actively in these initiatives.

The role is based in the Brussels’ office but with a "hybrid" working pattern so working from home will be possible.

You will also benefit from a competitive compensation package and from diverse benefits, such as health insurance, a groep insurance, laptop and cafetariaplan.

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