Associate, Executive Assistant Ii
Il y a 2 mois
Overview
**Position Summary**:
The incumbent provides high-level support to the CEO of the The Bank of New York Mellon SA/NV (our “European Bank”) as well as to the Chairman, the INEDs (external), all senior executive visitors (EMEA and US) and visiting clients, regulators, or other stakeholders.
**Key Responsibilities**:
**Schedule Management**:
Coordinate the CEO’s diary, prioritizing functions and appointments, ensuring that meetings, deadlines, presentations and other duties of the executive office are carried out seamlessly and deadlines are met. Making travel arrangements, coordinating trains and flights, accommodations and other itinerary specifics. When the executive has conflicting priorities, he/she must balance those duties to make sure key projects meet deadlines.
**Records and Reports**:
Generate various office reports, create spreadsheets and charts, maintain databases and write departmental status reports.
**Board Liaison**:
Serve as the liaison between the executive offices, board and extended executive members in close and fruitful cooperation with Company Secretary (CoSec). Facilitate communication, plan events, distribute information, draft agendas, schedule meetings, and record minutes.
Guarantee the seamless organization of executive and board meetings as well as leadership team meetings or other meetings to be organized either on the request of the CEO or other senior EMEA or Global Managers. This includes also independent organization of inductions programs for global senior executives in Brussels as well as for INEDs and other newly added senior management team members in Brussels, the UK and the US.
**Records Management**:
Responsible for setting up and managing both electronic and paper filing systems, as well as taking steps to maintain that the company complies with all applicable record-keeping requirements.
**Office Management and Staff Supervision**:
Coordinate the efforts of administrative colleagues in effectively running the executive office, training staff on internal processes and systems and ensuring all necessary functions are appropriately covered.
Check and order supplies, oversee conference rooms and handle problems, approve purchase orders.
**Communication, Speeches and Presentations**:
Be well versed in writing (English), draft correspondence, speeches, presentations and announcements from the executive office. Developing staff and board presentations.
When writing on behalf of the bank always shape a positive image of the bank. Know grammar, punctuation and spelling perfectly.
When speaking with co-workers at all levels or members of the public talk in clear and concise sentences. Listen to the needs of others and give complete attention to what people say and ask questions to understand their concerns.
**Gatekeeping**:
Having the significant responsibility to position herself between the public, clients and customers, staff members and the CEO. In this capacity, screen phone calls, take requests for meetings and coordinates various aspects of interdepartmental communication as necessary.
**Judgment**:
The Executive Assistant must be able to work without much direction to make sound decisions without supervision. Need to anticipate or recognize problems and refer them immediately to the right person for resolution. Must be able to find ‘common threats’ among unrelated events to draw conclusions about potential issues.
**Teamwork**:
Must be part of a team that includes the CEO and other employees and must establish and maintain working relationships with staff at all corporate levels as well as with clients, regulators and other stakeholders. Must see herself as partner to her CEO and other senior executives. Must also collaborate with the CEO and work to form and accomplish mutual goals.
In order to provide excellent support to the CEO when travelling, should have an excellent PA network within all branches of the European Bank as well as the UK and the US.
**Stakeholders and Clients**:
Be the liaison with outside business organizations, such as AFME, AmCham, our external auditors, and regulators, such as ECB, NBB, and clients. This includes, but is not limited, organisation of regulatory meetings not only in Brussels but also in our locations in London and New York as well as all branch locations.
**Governance Responsibilities**:
Contribute to the efficiency of the CEO and the related global Executive Offices.
Have a solid understanding of the Belgian and EMEA governance framework, including escalation requirements.
**Generic Responsibilities**:
Comply with all BNY Mellon corporate policies and procedures, including HR policies and procedures, applicable to BNY Mellon.
Observe the branch’s work regulations as well as the code of conduct.
Comply with all Security and Health & Safety policies and procedures operating within the business
**Leadership**:
No direct reports. May serve as a support team lead, assigning activities to other suppo
-
Associate
il y a 3 semaines
Brussels, Belgique Spencer Stuart Temps pleinAssociates are expected to work pro-actively and efficiently on multiple client engagements through the combination of solid project management skills, proactive and quality search execution, ownership mentality and strong, team-oriented delivery to specific client needs. Each assignment is driven by a team, including at a minimum a Consultant, Associate and...
-
Executive Assistant
Il y a 2 mois
Brussels, Belgique Progressis Temps pleinJob Role- Executive Assistant Jobs- Contract Type- Perm- Location- Brussels- Salary- €0- Date Added- 05/04/2024- Date Expires- 03/05/2024- Industry- Pharmaceuticals**Looking for an Executive Assistant position? We have a job for you!** *** **Excel Careers and Excel Interim provide multilingual administrative support staff to companies across all sectors,...
-
Executive Assistant!!
il y a 1 mois
Brussels, Belgique Afore Consulting Temps plein**Description du poste** Executive Assistant Afore Consulting is recruiting an Executive Assistant to join our dynamic European public affairs team at our new, bigger and greener offices in the European quarter in Brussels. Schedule: - Day shift Work Location: On the road
-
Executive Assistant
Il y a 2 mois
Brussels, Belgique Talent Gallery Temps plein**Executive Assistant in Brussels** *** **Voor CEVA Santé Animal, zijn wij op zoek naar een gemotiveerde Executive Assistant (m/x/v). Je ondersteunt de directie met al je kennis en communicatieve vaardigheden.** **Functiebeschrijving**: Wij zoeken een allround administratief, commercieel en flexibele medewerker, op executive niveau - Je beheert de...
-
Clinical Research Associate Ii
il y a 3 semaines
Brussels, Belgique Hobson Prior Temps pleinHobson Prior are seeking for a Clinical Research Associate II to join a fantastic CRO on a permanent basis with the ability to work remotely from anywhere in Europe. Our client is focused on assisting their customers in improving and quickening the distribution of remedies that influence health on a global scale. Please note that to be considered for this...
-
Clinical Research Associate Ii
il y a 3 semaines
Brussels, Belgique Hobson Prior Temps pleinHobson Prior are seeking for a Clinical Research Associate II to join a fantastic CRO on a permanent basis with the ability to work remotely from anywhere in Europe. Our client is focused on assisting their customers in improving and quickening the distribution of remedies that influence health on a global scale. Please note that to be considered for this...
-
Ihcra Ii
il y a 2 semaines
Brussels, Belgique Fortrea Temps pleinAs a leading global contract research organization (CRO) with a passion for scientific rigor and decades of clinical development experience, Fortrea provides pharmaceutical, biotechnology, and medical device customers a wide range of clinical development, patient access and technology solutions across more than 20 therapeutic areas. With over 19,000 staff...
-
Executive Assistant
Il y a 2 mois
Brussels, Belgique Infineon Technologies Temps pleinAre you a dynamic professional, who strives for continuous efficiency? Do you have exceptional communication abilities and a strong focus on accuracy? Are you eager to grow in a multicultural and challenging environment? Then this is the perfect challenge for you! Join us, as our new Executive Assistant in Brussels! As an Executive Assistant, you will be a...
-
Executive Assistant
il y a 6 jours
Brussels, Belgique Arcadius Temps plein**Your function**: As an Executive Assistant at Arthur D. Little, your primary responsibilities will include: - Coordinate and organize (global) travel arrangements, including flights, trains, hotel accommodations and visas. - Ensure seamless travel logistics for executives, optimizing time and resources. - Schedule and coordinate meetings for partners,...
-
Inside Sales Associate
Il y a 2 mois
Brussels, Belgique Progressis Temps pleinJob Role- Customer Services Jobs- Contract Type- Temp- Location- Brussels Centre- Salary- €3,000- Date Added- 15/03/2023- Date Expires- 12/04/2023- Industry- Pharmaceuticals**Looking for temporary and a part-time Inside Sales Associate position ? We have a job for you !** **Excel Careers and Excel Interim provide multilingual administrative support staff...
-
Executive Assistant
il y a 3 semaines
Brussels, Belgique Canonical - Jobs Temps plein**The role of an Executive Assistant at Canonical**: We are a remote-first British tech company and are growing our team of Executive Assistants, who play a crucial role in the overall operation of the business and are the secret to our success! The Executive Assistant team run significant business operations and processes, supporting their respective leads...
-
Executive Assistant
Il y a 2 mois
Brussels, Belgique Page Personnel Temps plein- Assisteren van senior executives bij dagelijkse taken.- Voorbereiden en bewerken van documenten en presentaties.- Coördineren van vergaderingen, evenementen en reizen.- Fungeren als liaison tussen executives en belanghebbenden.- Ondersteunen bij projectmanagementtaken.De Executive Assistant speelt een cruciale rol in het bevorderen van de efficiëntie en...
-
Executive Assistant
il y a 3 semaines
Brussels, Belgique Page Personnel Temps plein- Assisteren van senior executives bij dagelijkse taken.- Voorbereiden en bewerken van documenten en presentaties.- Coördineren van vergaderingen, evenementen en reizen.- Fungeren als liaison tussen executives en belanghebbenden.- Ondersteunen bij projectmanagementtaken.De Executive Assistant speelt een cruciale rol in het bevorderen van de efficiëntie en...
-
Executive and Finance Assistant
Il y a 2 mois
Brussels, Belgique Robert Half Belgium Temps plein**Robert Half **is currently looking for an** Executive and Finance Assistant EN / FR (M/F/x) **for a company located in** Brussels.** **Robert Half **is currently looking for an** Executive and Finance Assistant EN / FR (M/F/x) **for a company located in** Brussels.** Our client is active in the** Environment and Health's sector. **It is an interesting...
-
Executive Assistant
il y a 3 semaines
Brussels, Belgique Telenet Temps pleinAt Telenet we are looking for an Executive Assistant who plays a pivotal role in unburden the professional life of our Chief Commercial Officer B2B. Your great skill in organizing, eye for detail, flexibility, and drive for the best are very valuable to us. Your key responsibilities as an Executive Assistant: You manage the management agenda of one...
-
Executive Assistant
Il y a 2 mois
Brussels, Belgique Sparagus Temps pleinAs part of this assignment, you will be responsible for: - Annual planning and practical organization of meetings of company bodies and the Internal Regulatory Committee - Drafting of minutes for company bodies and the Internal Regulatory Committee - Preparing and transmitting decisions to the supervisory authorities - Preparation and forwarding of...
-
Executive Assistant Corporate
il y a 3 semaines
Brussels, Belgique HAYS Temps pleinWatermaal-Bosvoorde | Juridische sector | NL + FR | bedrijfswagen | 1100411 **Je nieuwe functie** Voor onze klant in Watermaal-Bosvoorde** **is Hays op zoek naar een Executive Assistent Corporate. Als Executive Assistant Corporate biedt je high level ondersteuning aan de Managing Partner. Je plant meetings, zorgt voor de uitnodigingen, woont ze bij en...
-
Executive Assistant
il y a 2 jours
Brussels, Belgique Eurofins Temps pleinJob Description As an Executive Assistant, you provide administrative support to several members of the management team. You will have a wide range of administrative and organizational tasks, among which: Agenda, meetings & travel arrangements; Telephone contact; Preparation of presentations (mainly in PowerPoint) for meetings; Prepare lists in...
-
Executive Assistant
il y a 3 semaines
Brussels, Belgique Unique Temps plein**Omschrijving**: Reporting to the General Delegate / EU Advocacy Director,** the Executive** **Assistant's responsibilities** include scheduling meetings and appointments, support with the preparation of the meetings in an online format, making office supplies arrangements, managing the General Delegate’s agenda, greeting visitors, providing high level...
-
Assistante Administrative
il y a 3 semaines
Brussels, Belgique Icare Executive Search Temps pleinICARE Executive Search, Cabinet de Recrutement et de Chasse de Tête, recherche pour le compte de son client une Assistante Administrative en CDI à Bruxelles. En tant qu'Assistante Administrative aux côtés du responsable Commercial Belgique - Luxembourg, vous aurez pour missions principales: - Planification des interventions des techniciens - Assurer la...
