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Executive Assistant for Investment Management Firm

Il y a 5 mois

Bruxelles Ixelles, Belgique Care4You Temps plein

Our client is a human-sized firm (+/- 20 staff) in the asset management sector. They are located in the Louise area in Brussels. They are today looking to recruit a diligent individual to provide high level support to a team of Senior Executives.
- Providing full administrative and logístical support to a group of busy Executives
- Managing complex and changing agendas, anticipating any issues before they occur
- Arranging extensive travel (flights, hotel bookings etc.)
- Organising calls and meetings (local ones and in cities across Europe and the US)
- Completing team’s expenses on a monthly basis
- Preparing and adapting documents using Microsoft Office (Excel, PowerPoint, and Word)
- Assisting in compliance/finance/IT matters including:

- IT PMO which will include liaising with the external IT services providers across different workstreams on IT priorities
- Supporting the compliance/legal function in terms of tasks such as documentation, evolution of compliance processes, taking minutes and miscellaneous day-to-day support, as required
- Assisting the finance team in various elements of their workstream

**Profile**:

- You ideally hold a Bachelor degree in Office Management, Secretariat or Languages
- You have at least 3 years of experience in a similar role and in the corporate sector (legal, consulting, banking/finance, etc.)
- Experience as an Executive Assistant in a compliance/finance department is a plus
- You are perfectly bilingual in French and English (other European languages are a plus)
- You have excellent written and verbal communication skills in both languages
- You are proficient in Microsoft Office
- You are highly organized with strong attention to detail
- You have a creative mind with an ability to suggest improvements and take ownership of projects and events
- You are a great team player and collaborative colleague as you will be working with 2 other Executive Assistants
- You like to learn new things and are open to feedback and further skillset development
- You are an autonomous, proactive, flexible co-worker who is trustworthy and enjoys working in a corporate environment
- You enjoy working in fast-paced sector, are able to prioritize tasks depending on their urgency and remain calm under pressure and at peak times when the workload rises
- You are solution-oriented, a self-starter and like to take initiative
- You are discrete and can manage a high workload in a dynamic environment

**Offer**:

- A permanent, full time employment contract
- Starting date: ASAP
- A competitive salary with fringe benefits including luncheon vouchers (€8,00/day), eco vouchers (€ 250/year), group and health insurances, 26 holiday days, parking spot, homeworking possiblities
- Working hours: 39h00/week, some occasional overtime (overtime will be recuperated)
- The opportunity to work in a dynamic, human-sized company with a flat hierarchy and a start-up business culture

**Job Types**: Full-time, Permanent contract

**Benefits**:

- Food allowance
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary

Application Question(s):

- Are you legally entitled to work in Belgium (EU national, holder of a valid work permit, etc.)?

**Experience**:

- executive assistant: 3 years (required)

**Language**:

- English (C1 minimum) (required)
- French (C1 minimum) (required)

Work Location: Hybrid remote in 1050 Brussels