Paralegal

Mission

Assist in ensuring the operational efficiency of the Legal & Compliance department by providing administrative and paralegal support services to the Legal & Compliance team members servicing EMEA, APAC and Americas, enabling them to carry out their roles effectively and successfully. Assist on specific ad hoc projects in the field of legal and compliance. Work under the supervision of the Sr Paralegal.

Main Accountabilities

General Administration
- Provide general administrative support to the Legal & Compliance team, including organisation of meetings, workshops & events (full preparation & logistics), prepare and organize materials for shipments, collect signatures, coordinate notarization of documents (including apostilles), assist in the preparation of documents, reports and presentations.
- Information archiving: ensure files are up to date, enabling easy and quick access at any time.

Corporate Housekeeping
- Provide assistance in relation to general corporate housekeeping of all Azelis group entities, including appointments of directors/managers, powers of attorney, changes of registered addresses, etc. and - as a result hereof - keep the Corporate Information Sheets up-to-date. Collect all documents in relation to the corporate changes and make them available on the Azelis intranet as required.

Commercial Agreements
- Maintain an overview of all requests for review of commercial agreements in the different regions and follow up on receipt of the executed agreements;
- Review standard contracts, including confidentiality agreements and customer agreements, in coordination with the relevant legal counsel; and
- Provide support to specific projects, including the development of template agreements, changes to the general terms & conditions of sale, translations etc. and ensure that the updates are made available on the Azelis intranet.

Global Contract Register
- Upload of agreements in the global contract register and manage the changes to the agreements uploaded in the global contract register.

Compliance
- Provide support with the proofreading and roll-out of Azelis group policies and procedures in relation to ethical business behavior and corporate compliance, including the coordination of translations, set-up of training sessions, management of compliance declarations, follow-up of implementation and ensure updates are made available on the Azelis intranet.

Finance
- Assist in managing the Know-Your-Customer and Anti-Money Laundering requests;
- Review of parental guarantees; and
- Provide support in collecting the corporate documents relating to the approval of the annual accounts of the Azelis group entities.

Intellectual Property
- Provide support with the registration of new intellectual property rights or renewals of existing intellectual property rights.

Owned and Leased Property
- Maintain an overview of all owned and leased property of the Azelis group; and
- Ensure a copy of the lease agreements (leased property) and title documents (owned property) is available in the legal files.

M&A
- Assist and provide support in the PMI process of M&A projects, including collecting the corporate documents and lease agreements of newly acquired entities as well as uploading of the commercial agreements in the contract register following an M&A transaction; and
- Assist and provide support to legal counsels in connection with M&A transactions, including due diligence process as well as review and preparation of transaction documentation.

Qualification & Skills
- 3-5 years of relevant experience in a similar role, preferably in an international company.
- High degree of social competence required.
- Good communication skills.
- Discretion and accuracy. Have an eye for detail.
- Pro-active and quick to deal with problems.
- Highly organized and structured, able to work well under pressure and deal with multiple / conflicting priorities meeting the deadlines.
- Excellent English language skills, both oral and written, are a must-have.
- IT-literate (Microsoft office), familiarity with ERP systems a plus.

The requirements of the job will develop and change due to the needs of the business and the employee will be expected to adapt to these changes. This list is not absolute and the employee will be expected to carry out any tasks and duties for which he/she is trained.