Management Assistant

BE - Ardooie HQ
General Services
Permanent contract

Ardo supplies its continuously growing markets around the world with high quality frozen vegetables, herbs, and fruit with 4000 employees and 17 production sites in 8 countries.

Your Scope

The Management Assistant is responsible for providing the full range of administrative and communications-related support. The Management Assistant provides assistance to the Excom. Organize Schedules & general administrative support: The Management Assistant arranges and facilitates meetings, ensuring all parties can attend and that rooms are available. He/she also rearranges schedules with little notice to accommodate last-minute changes and emergency cancellations.

Agenda.
Books travel, hotels, takes care of visa formalities and keeps overview of travel calendar.
Gives general support in all types of correspondence (via mail, telephone or in person), including translation work when needed.

**Planning of the yearly calendar (for Management)**: Excom, functional meetings, Quarterly Business Reviews,.
Coordinates agenda, preparatory powerpoints, & writes the minutes of appointed meetings.

**Organisation of certain yearly group meetings, roadshows,.**: taking care of accommodation, catering, transport, and preparing presentations when required.
Supporting Management enabling them to keep focus on their priorities.
Ensure fluent flow of document signature in close collaboration with Legal/Tax Department.
Invoice approvals, vendor creation.

Coordination of external and internal communications. Your tasks will range from monitoring EU press & diverse media, coordinating schedule with press for the Ardo spokesperson (CEO or other senior management member), preparing press releases, articles for the website, sharepoint, messages for social media, newsflashes, foresee corporate communication texts, in close collaboration with Marketing. You will format the different types of communication to a group standard. Coordination corporate communication (complete follow-up from design until delivery, including briefing, pre-press, print & distribution). You are co-responsible of our internal communication platform (SharePoint). You will manage and be in charge of all requests around it, helping colleagues publish content, adding and editing users, information, etc. You will be responsible for planning and coordination of company events from A to Z. Event planning, design and production within time limits. Organizing facilities and details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc. Responsible for coordination of the group-related sponsoring requests.

**Profile**:
Bachelor degree (office management/communication management) or similar through experience.
English proficiency, as well as good spoken Dutch and French. Other languages a plus.
Ability to handle multiple levels of advanced administrative duties.
Shows initiative and is able to work independently.
Excellent communication skills.
Positive can do attitude.
Works accurately and discreetly.
Is able to perform under pressure and work towards goals, is flexible.
Ability to filter information and messages.
An organizational talent, well-developed time management skills and attention to detail.
Project-events and change management skills.
Strong writing and copy-editing skills.
Creative approach combined with lateral thinking.
Digitally savvy Excellent knowledge of MS office, other programs a plus.
Able to work under tight deadlines and to adapt quickly to potentially variable working hours.
We offer

A dynamic family business and an international company. At Ardo you will find the best of both worlds. Your knowledge, skills and dedication are regarded as the company’s driving force.

The freedom to actively participate in shaping the business and the opportunity to develop professionally. We offer an attractive remuneration and extra-legal package. We care for our people and create family-friendly surroundings by offering you the flexibility to work 2 days/week from home.