Management Assistant

We are looking for : MANAGEMENT ASSISTANT

located at OELEGEM

The job

As a Management Assistant you will offer comprehensive support to the Managing Director Derivatives and the CTO & Director of Innovation by facilitating their day-to-day activities.

Your main duties & responsibilities:

- You coordinate the schedules of both Directors, manage their meetings, seminars, and other daily activities.
- You coordinate various business trips, securing flights and hotel accommodations. In addition, you manage all travel-related documentation, including visa requests.
- You prepare for crucial meetings by collecting required information and creating visual presentations.
- You participate in management meetings, where you will take notes and ensure follow-up on action points.
- Together with both Directors, you review and complete financial reports.
- You track contracts (incl. grant agreements) and other legal documentation associated with innovation projects. You participate in the preparation of R&D project reports (incl. financial reports) and support timely delivery and distribution.
- You anticipate and address the needs of the directors, demonstrating a proactive approach to support their requirements and to enhance their operational efficiency.

Whom are we looking for?
- You hold a bachelor’s or master’s degree coupled with a minimum of 5 years of experience preferably in a management assistant or personal assistant role.
- You excel in coordinating corporate travel arrangements and business trips.
- You are proficient in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook).
- Your outstanding time management and multi-tasking skills enable you to remain calm and professional under pressure.
- What truly sets you apart is not just your organizational skills, but your proactive approach, interpersonal skills, and discretion.
- You are fluent in English, Dutch and French.

What's in it for me?

You will join an organization that is among the top of its segment and pays great attention to its employees. In this challengingand varied position, you are encouraged to take initiative and develop yourself. You can count on an attractive salary, supplemented with numerous benefits (meal vouchers, CLA90, bicycle allowance, bicycle lease plan) and a strong insurance plan. Work-life balance is important with the possibility of taking 22 extra (ADV) leave days.
An added advantage is that in this position you have the opportunity to choose a company car within your salary package.