Facility Coordinator

Posted- 09-Jun-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- Asse - Vlaams-Brabant - Belgium, Brussels - Brussels Hoofdstedelijk Gewest - Belgium, Dilbeek - Vlaams-Brabant - Belgium, Grimbergen - Vlaams-Brabant - Belgium**We are looking for a Facilities Coordinator to join the team at Siemens Healthineers in Groot Bijgaarden, who will report to the CBRE Facility Manager.**

You will be supporting the Facility Manager in the operational aspects of Facility Management.For our client ‘Siemens Healthineers’ you will be the point of contact ‘on site’ for their facility services: you will therefore be responsible for the planning and coordination and follow up on the activities around cleaning, green management, catering/vending, office equipment and you will manage the Reception, among others.Reception management:
- Welcome colleagues and guests and provide them with the necessary information
- Answer, screen, and forward incoming phone calls
- Support new-hire onboarding by helping new colleagues get familiar with their office environment
- Carry out Mail Room activities: receipt, sorting and distributing incoming and outgoing post to attendees and Bpost.
- Handling and tracking package deliveries and keeping employees updated accordingly.
- Check that printers and photocopiers are supplied with paper and change toner cartridges when required.
- Ordering & production of access cards (permanent and temporary)
- Responsible for meeting rooms (set up, ordering sandwiches,)
- Managing parking and desk registration system
- Co‐ordinating catering for personnel & Internal event management
- Facility management:
- Ensure that facilities management is carried out according to the predetermined schedule, timing, and quality.
- Answer, screen, and forward incoming phone calls
- Making sure the office and kitchen supplies are well-managed (stock and orders)
- Monitoring of the kitchen area, fridges, and microwaves (cleanliness)
- Liaise with building management company and report and follow up issue solving
- Co-ordinate site waste and recycling arrangements if needed
- Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure your Facility Manager is always informed.
- Knowing when to consult your Facility Manager when it regards additional Facility services which are not in scope.
- Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns - Liaise with Siemens Healthineers Management in case of issues
- Report all QHSE incidents to Facility Manager
- In addition to the above-mentioned tasks, other activities and responsibilities may be individually defined
- Profiel- Good verbal/written communication skills in Dutch, English, and French
- Excellent know how of PC skills and Microsoft Office
- You are a hands-on facility coordinator who has a passion for managing a reception and Facility management.
- You are a real organizer and enjoy contact with people, whom you help where necessary. Bottlenecks are identified and solved immediately and with your good communication skills and enthusiasm you know how to speak to people in the right way.
- You are the business card of CBRE at the client's location
- Knowledge and awareness of the facilities management environment is desirable
- Full hands-on experience in this role is desirable but not a must. Being eager to learn is a plus if you want to become a Facility Coordinator.
- Ideally 1 year of experience in Facility management or Office management
Offer
In return, we offer a fixed contract, fulltime position with an excellent salary and benefits with fantastic opportunities for progression in a growing business. Our success is driven by motivated employees. Our human resources policy aims to create a favorable working atmosphere where talented people can evolve and where attention is paid to a good balance between professional and private life. Results-oriented while having fun