Administrative and Billing Officer

il y a 2 semaines


Provincie Luxemburg, Belgique greenfield Temps plein
Position Type: Interim, 3-month contract with potential for permanent hire

We are seeking a skilled and proactive Administrative and Billing Officer to join a renowned law firm on an interim basis, with potential for permanent placement. This role will provide essential support to lawyers and team members, handling a range of administrative, organizational, and communication responsibilities. The ideal candidate has a keen attention to detail, a high level of discretion, and a collaborative approach.
Key responsibilities:

  • Prepare expense reports and assist with tracking timesheets for lawyers
  • Coordinate travel arrangements, meetings, appointments, and conferences.
  • Handle ad-hoc tasks as needed to ensure effective team support.
  • Address billing inquiries by opening new matters, preparing invoices, and tracking payments.
  • Collaborate with team members and the central billing department to ensure smooth billing processes.
  • Manage email requests and coordinate calendar updates efficiently.
  • Draft, proofread, and finalize various documents and communications.
  • Facilitate document handling processes, including filing, printing, scanning, and archiving.
  • Manage telephone communications, ensuring coverage for both internal and external calls.
  • Draft internal emails on behalf of senior team members.
  • Coordinate with various departments to maintain streamlined support to lawyers.
  • Ensure accurate recording and filing with RCS.
  • Collaborate with other Business Support teams as needed, including HR, Business Development, and IT.
Qualifications:

  • A minimum of 2-3 years of experience in a similar administrative role, ideally within a professional services or legal setting.
  • Bachelor’s degree in Secretarial Studies, Administration, or a related field.
  • Proficiency in English, with excellent verbal and written communication skills.
  • Strong command of MS Word, MS Excel, MS PowerPoint, and Outlook.
  • Proactive and eager to learn, with the ability to adapt to shifting priorities.
  • Ability to work both independently and collaboratively, maintaining confidentiality and professionalism.
If you are interested in this position or would like to discuss other roles that we are currently recruiting for, please forward your CV in English.

Greenfield Luxembourg is an equal opportunities employer and welcomes applicants from all sectors of the community. Due to the nature of our client engagements, we are, however, unable to support applicants that are outside of our core market areas; and/or do not have an existing eligibility to work in Luxembourg or are not EEA/EU/Schengen country citizens. We are unable to provide work permits or visa sponsorship opportunities.

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