Administrative Assistant

Team/division description

Material Engineering division widely contributes to Toyota development activities from vehicle development projects to fundamental research. Our team is committed to develop solutions and to introduce attractive & environment-friendly materials towards circular economy, carbon neutrality and customer happiness.

Your responsibilities

• Prepare Purchase Orders, and proceed receiving and invoicing 
• Process technical reports towards official issuance acc. to our internal process 
• Prepare and format documents, reports, presentations
• Establish guidelines and procedures 
• Actively propose and implement cost reduction and efficiency ideas 
• Support the team’s digitalization processes 
• Manage calendars, schedule meetings, and coordinate appointments. 
• Support internal and external communication with stakeholders. 
• Assist in organizing events, workshops, and team activities. 

Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. Toyota provides flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office. 

At Toyota Motor Europe, they are committed to providing equal employment opportunity to all. All recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. Toyota do not tolerate harassment or discrimination as our individual experiences and overall diversity is a key strength. Together, let's have the power to make a positive change and go beyond the ordinary. If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.

Your profile

• Proven experience as administrative assistant 
• Excellent organizational and time-management skills.
• Rigorous and self-disciplined
• Strong written and verbal communication skills in English. Flemish and French are a plus.
• A very good knowledge of Excel is required (advanced formulas, pivot table...), and powerBI. A good command of powerApp is a plus.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently and as part of a team.
• You have a Toyota DNA, this means:

Courage: you are ready to let go of the easy path to reach challenging targets Collaboration: you are a team player, respectful and inclusive in your style and you take a customer-oriented approach

Creativity: your passion drives you to explore innovative ideas and challenge the impossible

Curiosity: you combine imagination and fact-based observation

Coaching: you share knowledge and feedback with your colleagues and celebrate each other’s success

Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. Toyota provides flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office. 

At Toyota Motor Europe, they are committed to providing equal employment opportunity to all. All recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. Toyota do not tolerate harassment or discrimination as our individual experiences and overall diversity is a key strength. Together, let's have the power to make a positive change and go beyond the ordinary. If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.

Contract:

Long term interim contract (weekly renewed)

Start date: 4/10/2026

Full time <