HR Project Coordinator

Join a dynamic company as an HR Project Coordinator You’ll be at the heart of project management, overseeing planning, tracking results, and managing resources. Your expertise in communication and organization will be put to good use as you coordinate teams, lead workshops, and contribute to meaningful cultural change. Enjoy flexible work arrangements—combining in‑office and remote work—and a work environment that values innovation.

Responsibilities

• Oversee and monitor project planning, deadlines, milestones, and deliverables;
• Manage risks and potential issues related to projects;
• Plan capacity and manage the resources needed to execute projects;
• Monitor and manage the budget allocated to various projects;
• Evaluate the performance of projects and the teams involved;
• Ensure that project documentation is kept up to date and that changes are tracked;
• Organize workshops and meetings to foster collaboration and the exchange of ideas;
• Assist in the preparation and implementation of change management and engagement activities;
• Develop agendas, supporting materials, presentations, meeting minutes, and action tracking tables;
• Track agreed‑upon actions and ensure their completion within the deadlines set by stakeholders;
• Maintain the overall project roadmap by identifying risks, dependencies, and bottlenecks;
• Contribute to communication activities related to the organization’s cultural transformation;
• Coordinate surveys, focus groups, interviews, and other cultural assessments;
• Consolidate qualitative and quantitative feedback from employees and managers;
• Develop project reports and dashboards, and provide progress updates to sponsors and governance bodies;
• Manage project documentation by ensuring consistent version control;
• Collaborate with human resources, communications, and sales teams, as well as external partners, to ensure alignment;
• Monitor adoption and participation metrics, as well as track KPIs related to corporate culture;
• Help develop workshop materials, toolkits, and resources for cultural engagement;
• Ensure the smooth logistical coordination of events, workshops, and presentations;
• Set up and manage collaboration spaces (SharePoint sites);
• Perform other ad hoc administrative tasks related to projects or programs (emails, invitations, meeting minutes, document management, meeting preparation, etc.).

Requirements

• Holds a bachelor’s or master’s degree, or has equivalent experience in the field of project management;
• Has at least two years of successful experience in project management;
• Is fluent in French, Dutch, and English, both written and spoken, and demonstrates excellent communication skills;
• Demonstrates strong organizational and project management skills;
• Has a good understanding of human resources and corporate culture;
• Is familiar with project management processes and tools, as well as having in‑depth expertise in MS Office tools, particularly Excel, PowerPoint, and Teams;
• Has experience working in a large‑scale corporate environment;
• Has a big‑picture perspective and is capable of strategic thinking;
• Is an effective, diplomatic, and customer‑service‑oriented communicator;
• Demonstrates managerial skills and knows how to motivate colleagues;
• Takes a structured approach to work;
• Pays close attention to detail and ensures rigorous project follow‑up;
• Is results‑oriented and capable of working as part of a team;
• Demonstrates an interest in organizational culture, leadership development, and change management;
• Takes a pragmatic approach to challenges;
• Is responsive, takes initiative, and has a proactive attitude;
• Possesses strong analytical and synthesis skills;
• Is self‑reliant, committed, and persistent in carrying out assignments;
• Is able to thrive in a dynamic and multicultural environment.

Contract and Work Arrangements

• A full‑time freelance contract, allowing you to manage your own schedule;
• Flexible work arrangements, with 50% on‑site work and 50% remote work, promoting a healthy work‑life balance;