Executive Assistant to the Senior Vice President Asset Delivery

il y a 5 jours

Brussels, Brussels, Belgique Fluxys Temps plein
Will you help us change the world?

Fluxys is an international energy infrastructure group with 1,300 employees active in gas transmission & storage and liquefied natural gas terminalling.

As a purpose-led company, we’re committed to fast-track the shift to a carbon neutral world. We explore new technologies and invest in infrastructure to accommodate hydrogen, biomethane, CO2 and other molecules for a climate neutral future.

For our Asset Delivery & Digital department at our office in Brussels, we’re looking for an Executive Assistant to the Senior Vice President Asset Delivery & Digital (m/f/x).

Job
purpose

As an Executive Assistant to the Senior Vice President Asset Delivery & Digital, your mission is to provide high-level administrative support, ensuring the smooth operation of the Asset Delivery & Digital direction. You will manage the Senior Vice President's schedule, organize travel arrangements and handle confidential information, acting as a key liaison between the Senior Vice President and both internal and external stakeholders. This role requires excellent organizational skills to ensure that all administrative tasks are handled seamlessly, a proactive approach and strong attention to detail.

Your
responsibilities
  • Manage professional scheduling for the Senior Vice President, including agendas, emails and phone calls
  • Coordinate complex scheduling and calendar management, ensuring seamless communication and information flow to senior executives
  • Draft, proofread, and handle confidential correspondence, emails, and official documentation
  • Edit and amend presentations, oversee the translation process, and monitor quality
  • Provide comprehensive administrative support, including document preparation, meeting minutes, and maintaining digital filing systems
  • Organize and prepare materials for executive meetings, including agendas, reports, and presentations
  • Organize and manage travel logistics, including accommodations and transportation
  • Manage expense reports and invoice processing
  • Assist in organizing and coordinating off-site meetings and events
  • Demonstrate strong professionalism and act as a positive ambassador for Fluxys
About
you
  • Bachelor’s degree in Office Management, Business Administration, or related field
  • Minimum of 10 years of experience in an administrative role, preferably as an Executive Assistant
  • Exceptional organizational skills with the ability to prioritize and multitask effectively
  • Strong proficiency with the Microsoft Office Suite and aptitude for learning new software and systems
  • Proactive and pragmatic approach with a strong problem-solving mindset
  • Flexibility and adaptability in a fast-moving and international environment
  • Exceptional thoroughness and attention to detail
  • Discretion and ability to handle sensitive information with the utmost confidentiality
  • Proficient in written and verbal communication in Dutch and French, with a strong command of English
Why
should
you
apply?
  • Contribute and innovate towards a carbon-neutral world.
  • Develop and shape a brilliant career in a fast-growing international group.
  • Showcase your strong appetite to contribute towards an array of dynamic projects that challenge your intellect.

Apart from that, we offer some interesting general conditions.

Healthy work life balance

Competitive salary

Learning and development opportunities

Sounds enticing?

Still have some questions? Contact Joëlle De Roy (joelle.deroy@fluxys.com) for more info.

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