EU Event Sourcing Coordinator.

pWe are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live virtual events, Strategic digital communications and Consulting community solutions. We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 64 offices in 34 countries. /p pWe are looking for an enthusiasticbEU Event Sourcing Coordinator /b. /p pIn this role you s upports events for EU institutions and EU-funded projects by translating requirements into clear supplier requests, obtaining the number of offers required by the framework contract or client, checking quotations for completeness and accuracy, and preparing transparent comparisons for Account Managers and Event Managers. /p pFor assigned small and non-complex events, the Event Sourcing Coordinator supports the process from sourcing and supplier selection through contracting, delivery follow-up and financial closure, within agreed budgets and approval rules. /p h3Ownership accountability /h3 ul liManages assigned sourcing requests within agreed specifications, budgets, timelines and approval rules. /li liObtains the number of offers required by the framework contract or client, or documents why this is not possible, and follows up suppliers to meet deadlines. /li liEnsures offers are complete and accurate before use. /li liPrepares clear comparison tables showing scope, total cost, assumptions, advantages, disadvantages, key risks and relevant environmental criteria in line with MCI Brussels’ EMAS and ISO 14001 environmental management system. /li liMakes routine decisions for small, non-complex events within delegated authority and escalates material budget, contractual, compliance or delivery concerns. /li /ul h3Key responsibilities /h3 pWorking closely with Account Managers and Event Managers, the EU Event Sourcing Coordinator provides practical sourcing support and takes ownership of defined, lower-complexity assignments. The role involves managing a high volume of requests, quotations and supplier contacts across several projects at the same time. A structured approach, careful prioritisation and the ability to switch efficiently between projects while maintaining accuracy and meeting deadlines are therefore essential. /p ul liConvert client and operational needs into clear, consistent requests for quotation using the templates required by the client and the team, coordinating clarification with the Event Manager where needed. /li liUse Cvent for venue and hotel sourcing, and use approved internal systems and Freshdesk for other supplier sourcing and related communications. /li liInvite suitable suppliers to obtain the number of offers required by the framework contract or client (e.g. for purchases above €(X)), monitor responses and identify alternatives where needed. /li liMaintain accurate supplier contacts, pricing references and sourcing records for future use. /li liObtain and compare quotations, ensuring prices comply with the framework contract’s unit price list and rules on reimbursable costs. /li liCheck quotations against the brief, verifying dates, quantities, calculations, currencies, taxes, inclusions, exclusions, commercial conditions and key cost drivers; request corrections or coordinate clarification with the Event Manager where needed. /li liNormalise offers to ensure comparable scope and total costs, clearly recording assumptions and unresolved differences. /li liPrepare concise comparison sheets using the templates required by the client and the team, covering price, quality, operational fit, relevant environmental criteria under MCI Brussels’ EMAS and ISO 14001 environmental management system, risks, advantages, disadvantages and decision points. /li liMaintain audit-ready records of quotations, clarifications, supplier-selection rationale, decisions and approvals. /li liSupport budget preparation by mapping supplier prices to the correct budget lines. /li liNegotiate rates, added value and practical conditions within agreed parameters, involving the Event Manager when required. /li liConduct a first review of supplier contracts and terms and conditions, flagging non-standard, unfavourable or high-risk clauses for action by the Event Manager. /li liRecord and monitor booking deadlines, cancellation terms, attrition policies and room-block commitments, and provide a clear handover to the Account Manager and Event Manager. /li liFor small and non-complex events, coordinate supplier selection, approval, contracting, briefing, delivery follow-up and closure. /li liTrack supplier performance, record issues and lessons learned, and keep the supplier database accurate and up to date. /li /ul h3Coordination of small and non-complex