Emplois actuels liés à KI Officer - SaintGilles, Région de Bruxelles - Unique Brussels

Our client is an international association.

MAIN DUTIES                            

• Provide organisational support to colleagues from the unit
• Plan and organise logistics for all unit activities (internal and external meetings, conference calls, events, etc…)
• Support Knowledge management & production
• Assistance on some specific projects and tasks
• Follow-up and update the database, related pages & sections of online platforms (Efficy, MyLibrary, MyNetwork…)

RESPONSIBILITIES                     

• Act as point of contact between the members and our organisation for the assigned tasks
• Handle and follow-up requests and queries from members and managers
• Support the Units Managers in designing programmatic activities
• Manage speakers and programmes for ad hoc knowledge related events
• Organise and Support internal/external meetings when needed/required and be the main contact of the unit for logistics aspects
• Keep track of the update of all ad hoc related documents and make sure that they are internally well promoted and distributed
• Compose and type regular correspondence, like invitations and informative material
• Work closely with the Units Managers to design activities and tools to ensure high quality outcomes
• Support the Units Managers for the production of papers and publications
• Take minutes of meetings and write them  in an agreed format
• Perform any other reasonable duties as directed by line management
• Liaise with the administrative secretary for unit relative topics
• Fulfill his/her responsibilities and tasks according to the RISE values 

PROFILE

• Excellent organizational skills and multi-tasking abilities
• Hands on experience with MS Office, Internet and Excel
• Excellent knowledge of English and French (oral and written). Solid knowledge of Spanish and/or German is an asset
• Understanding of office management and daily operations
• Excellent written and oral communication skills and the ability to communicate clearly and effectively to an audience
• Experience of delivering work within strict deadlines
• Ability to build effective working relationships with internal and external stakeholders to work collaboratively to achieve objectives
• Problem-solving attitude and sense of initiative
• Strong ability to work flexibly and autonomously to meet/manage changing priorities for the team and our organisation
• Ability to travel and to work under pressure (mainly for on-site events)
• Knowledge of Efficy is an asset

We offer you an interim contract for a permanent position.

It will be an opportunity to work in a dynamic and international environment and contacts with its members worldwide. 

Homeworking is possible