Executive Assistant

Executive Assistant - Critical Care Service Manager - Targeted

Remuneration:$78 183.85 - $79 973.57 Per Annum + 12% Super + Salary Packaging
Employment Type:PermanentFull Time
Position Classification:Administration Officer Level 4
Hours Per Week:38
Location: John Hunter Hospital| Awabakal Country
Requisition ID:REQ678507
Applications Close: Sunday 9th August 2026

Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.

About the Role

As the Executive Assistant to the Critical Care Service Manager, you will play a pivotal role in supporting the leadership and operational success of the Critical Care Service at John Hunter Hospital. Working in a dynamic, fast-paced tertiary healthcare environment, you will provide high-level executive and administrative support that enables the efficient delivery of critical care services across one of the region's largest and most complex clinical portfolios.

Reporting to the Critical Care Administration Manager, you will be a trusted partner to the Critical Care Service Manager, managing a diverse range of confidential, strategic and operational responsibilities with professionalism, discretion and exceptional attention to detail. Your ability to anticipate priorities, coordinate competing demands and foster strong working relationships will be integral to the smooth functioning of the service.

Responsibilities

• Deliver proactive executive support, including complex diary and email management, meeting coordination and travel arrangements where required.
• Prepare high-quality correspondence, reports, briefing papers, presentations and other executive documentation.
• Coordinate meetings, committees and governance activities, including preparing agendas, recording accurate minutes and monitoring actions through to completion.
• Manage confidential information and maintain accurate records in accordance with NSW Health policies, procedures and legislative requirements.
• Act as a key point of contact for the Service Manager, liaising professionally with senior medical staff, nursing leaders, executives and a broad range of internal and external stakeholders.
• Provide administrative support for operational projects, workforce management activities, recruitment processes and continuous service improvement initiatives.
• Monitor competing priorities, manage critical deadlines and ensure the timely delivery of administrative and executive support functions.
• Assist with financial administration, procurement processes, data collection and reporting to support informed decision-making.

While this role has no direct reports, it requires a high level of autonomy, initiative and sound judgement. Success in the position will be underpinned by your ability to navigate a complex healthcare environment, build collaborative relationships across multidisciplinary teams and deliver exceptional executive support that contributes to outstanding patient care and service excellence.

Where you’ll be working

The Critical Care Service at John Hunter Hospital (JHH), part of Hunter New England Local Health District (HNELHD), is at the forefront of delivering life-saving care to critically ill adult and paediatric patients across the Hunter, New England and surrounding regions. As the region's leading tertiary referral hospital, John Hunter Hospital is renowned for providing world-class emergency, trauma, surgical and intensive care services, underpinned by a culture of clinical excellence, innovation, education and research.

This is an exciting opportunity to join a dynamic and high-performing Critical Care leadership team as Executive Assistant. Working in close partnership with the Critical Care Service Manager, Critical Care Administration Manager, clinical leaders and multidisciplinary teams, you will play a pivotal role in supporting the operational success of one of the region's busiest and most complex healthcare services. Your exceptional organisational skills, professionalism and ability to anticipate the needs of senior leaders will be instrumental in ensuring seamless coordination of operational, workforce and governance activities in a fast-paced, rewarding environment.

Based in New Lambton Heights, Newcastle, John Hunter Hospital is entering an exciting new chapter through the landmark John Hunter Health and Innovation Precinct redevelopment.