VP Finance

ph3VP Finance /h3pLocation: Belgium or Germany /ppReports to: Managing Director /ppEmployment Type: Full-time /ph3Company Overview /h3pWe are a privately held, pre-revenue biotech/life sciences company structured as a US Inc. (Delaware C-Corp) with two wholly owned foreign subsidiaries: a German GmbH (development operations) and a Belgian SRL (research operations, held as a subsidiary of the GmbH). The company currently has approximately 34 employees across three entities. /ph3Position Summary /h3pWe are seeking an experienced finance leader based in Europe to serve as VP Finance. This individual will own financial operations, including FPA and accounting, across our three-entity, three-country corporate structure, reporting directly to one of the company directors in Belgium or Germany and interacting with the Board of Directors. The role will lead a small internal team and manage a group of internal consultants, including AP and US accounting, while also directing external accounting firms in Belgium and Germany that support statutory bookkeeping and compliance in each jurisdiction. /ppThis is a working leader role: the ideal candidate is equally comfortable setting financial strategy and board-level reporting as they are reviewing statutory accounts, managing close timelines, and being the final point of accountability for accurate, timely, audited financials. /ph3Team Leadership External Consultant Management /h3ulliDirectly manage and develop a small internal finance team, including an Associate Director FPA and a Senior Accounting Manager /liliManage internal consultants, including Accounts Payable (AP) and US Finance / Accounting /liliSelect, manage, and hold accountable external accounting/bookkeeping firms in Belgium and Germany responsible for local statutory bookkeeping, payroll payments, and compliance filings, ensuring their output meets group reporting deadlines and standards /liliMaintain processes and controls across the internal team and external consultants/firms so that close, reporting, and audit timelines are consistently met as the organization grows /li /ulh3Multi-Entity Accounting Consolidation /h3ulliOwn the monthly, quarterly, and annual close process across all three entities, coordinating internal team members and external consultants/firms to meet close deadlines /liliManage consolidated financial statements in NetSuite, ensuring accurate intercompany eliminations and consistent application of US GAAP and local statutory accounting standards /liliMaintain intercompany agreements, cost-sharing arrangements, and transfer pricing documentation between the three entities /liliServe as primary administrator/owner of the NetSuite ERP system, including chart of accounts structure, workflows, and reporting /li /ulh3European RD Tax Incentives Grants /h3ulliOversee the company's utilization of Belgian innovation income deduction, partial withholding tax exemption for RD personnel, and any applicable grants and German RD tax incentive programs (e.g., German research allowance (Forschungszulage), /liliCoordinate with local tax advisors to ensure documentation, timelines, and eligibility criteria are met for ongoing and new incentive claims /liliTrack and report on incentive-related cash inflows and their impact on the consolidated cash position /li /ulh3Treasury Cash Management /h3ulliOversee cash flow forecasting and treasury operations across all three entities, including intercompany funding flows from the US Inc. down to the German GmbH and Belgium SRL /liliOversee banking relationships in the Belgium, Germany, and US /liliMonitor foreign exchange exposure (USD/EUR) and recommend hedging or mitigation strategies as appropriate /li /ulh3Statutory Compliance Tax /h3ulliEnsure timely statutory filings, VAT/tax compliance, and statutory financial statement preparation for the Belgian SRL and German GmbH, directly managing the external accounting firms responsible for local bookkeeping and statutory reporting in each country /liliReview and sign off on statutory accounts prepared by external Belgian and German accounting consultants, ensuring alignment with group consolidated figures under NetSuite /liliManage US Inc. corporate tax compliance and coordinate with US tax advisors (including the US Accounting Director/Manager consultants) on international tax matters (e.g., transfer pricing, GILTI/Subpart F considerations, foreign subsidiary reporting) /liliMaintain compliance calendars for all jurisdictions and ensure no filing deadlines are missed /li /ulh3Payroll HR-Finance Coordination /h3ulliCollaborate and oversee finance's roll in the payroll processing and with HR coordination with payroll providers or in-country payroll systems in Germany and Belgium /liliPartner with local HR/People functions (or external providers) on benefits administration, employment cost budgeting, and compliance with local labor/social security requirements /li /ulh3FPA, Budgeting Reporting /h3ulliOversee