Fleet & HR officer

pOur mission is supported by an ambitious vertically integrated approach: design manufacture of small satellites combined with development of earth observation services. /ppSince its creation in 2018, the company has already grown substantially. Our team gathers more than 25 engineering expertise, from hardware design to software development data science. /ppIn 2026, Aerospacelab counts offices in Louvain-la-Neuve (Belgium), Toulouse (France), Lausanne (Switzerland) and US West Coast with more than 450 full-time employees, with the ambition to position itself as the European leader in small satellites. /ph3Role overview /h3pAerospacelab is looking for a bFleet HR Coordinator /b to join our team. This dual role combines the operational and administrative management of our company vehicle fleet with the coordination of recruitment and administrative processes for interns, apprentices, and student workers (BE/FR). /ph3Key responsibilities /h3pbFleet Management /b /pulliCollaborate with the Fleet Manager to establish and maintain company vehicle lists /liliLiaise with the HR department on matters related to employees' vehicles /liliHandle the administrative and operational management of vehicles: fines, claims, insurance, maintenance, etc. /liliDraft clear informative procedures for drivers (best practices, obligations, steps to follow in case of an accident, etc.) /liliPlace and follow up on company vehicle orders /liliAct as the main point of contact with leasing companies and dealerships /liliOrganize and follow up on interim and end-of-contract vehicle inspections /li /ulpbRecruitment School Relations /b /pulliCentralize managers' requests for interns, apprentices, and student workers (BE/FR) and coordinate candidate selection /liliManage relationships with schools and universities: partnerships, job days, distribution of job offers /li /ulpbContracts Compliance /b /pulliDraft appropriate contractual documents (internship agreement, apprenticeship contract, student contract BE/FR) and ensure compliance /liliHave an NDA signed before each start date and ensure proper supervision of assigned work /li /ulpbAdministrative Procedures /b /pulliHandle start-of-employment declarations: Dimona (BE), DPAE/URSSAF and OPCO (FR) /liliManage the specifics of student employment: quota, Dimona STU, transmission of hours to payroll /liliSubmit and follow up on subsidy and training aid applications (BE/FR) /liliManage VIE files with Business France /li /ulpbFollow-up /b /pulliTrack files: amendments, extensions, end of assignment, mentoring and evaluations /liliMaintain reporting on populations (headcount, costs, subsidies, conversions) and monitor BE/FR regulatory changes /li /ulh3Must have /h3ulliBachelor's or Master's degree in automotive expertise, insurance, human resources, management, or a related field /liliGood understanding of BE/FR labor administration processes (or willingness to learn quickly) /liliFluent in French and English (written and spoken) /liliStrong organizational skills, administrative rigor, and autonomy /liliGood interpersonal skills, comfortable interacting with a variety of stakeholders (internal and external) /li /ulh3Nice to have /h3ulliKnowledge of Dutch /liliKnowledge of Odoo /liliPrior experience in fleet management, insurance, or HR administration /liliFamiliarity with French administrative bodies (URSSAF, OPCO, Business France) /liliBasic knowledge of automotive law or regulations related to company vehicles /li /ulh3What

we offer
/h3pBuild your own career path /ppDirect impact on the growth of the company /ppFast-paced environment /ppFlexible ways of working /ppSalary package consistent with your experience /p