Administrative Assistant

Administrative Assistant (Grade AST3) with the Clean Hydrogen Joint Undertaking

The Clean Hydrogen Joint Undertaking (Clean Hydrogen JU) is a unique public private partnership supporting research, technological development and demonstration (RTD) activities in fuel cell and hydrogen energy technologies in Europe. Its aim is to accelerate the market introduction of these technologies, realizing their potential as an instrument in achieving a carbon-lean energy system.

Fuel cells, as an efficient conversion technology, and hydrogen, as a clean energy carrier, have a great potential to help fight carbon dioxide emissions, to reduce dependence on hydrocarbons and to contribute to economic growth. The objective of the Clean Hydrogen JU is to bring these benefits to Europeans through a concentrated effort from all sectors.

The three members of the Clean Hydrogen JU are the European Commission, fuel cell and hydrogen industries represented by the Industry Grouping (HYDROGEN EUROPE) and the research community represented by the Research Grouping (HYDROGEN EUROPE RESEARCH).

The FCH JU was initially established by Council Regulation (EC) 521/2008 of 30.05.2008 for a period up to 31.12.2017 to implement part of the FP 7 programme. The FCH 2 JU was later established by Council Regulation (EU) 559/2014 of 6 May 2014 for a period up to 31.12.2024 taking over on-going tasks under FP 7 and implementing part of Horizon 2020 programme. The Clean Hydrogen JU was established by Council Regulation (EU) 2021/2085 on 19 November 2021 for a period up to 31/12/2031.

The Clean Hydrogen JU supports:

• long-term and breakthrough-orientated research,
• research and technological development,
• demonstration and early deployment of the FCH technologies,
• support actions, including pre-normative research

following open and competitive calls for project proposals under FP7 programme (calls 2008 to 2013) and under Horizon 2020 (2014-2020).

The Clean Hydrogen JU is located in Brussels, Belgium.

For further information please consult the following website: http://www.clean-hydrogen.europa.eu.

INTRODUCTION

The Clean Hydrogen JU is publishing a vacancy notice for an Administrative Assistant (Grade AST3).

JOB PROFILE AND DUTIES

JOB PROFILE

The jobholder will report to the Head of Unit for Finance and Administration. The successful applicant will be responsible for providing overall administrative and logistical support to the Programme Office team.

DUTIES

The jobholder will be part of a team responsible for the administrative and financial support to the Clean Hydrogen JU Programme Office. He/she will perform the following tasks:

• Financial initiation of transactions for the JU’s administrative expenditure and revenue (roles of data entry agent and financial initiating agent),
• Supporting the Programme Office teams in calls for proposals and evaluations and in project reviews: management of the expert contracts and payments, organisation of the expert panel meetings;
• Standard secretariat tasks:
  • Administration of internal and external physical and electronic mail, including in a set of functional mailboxes;
  • Taking notes and minutes of relevant meetings, including Governance meetings;
  • Coordination common calendars;
  • Reception of visitors;
  • Electronic registration and archiving of documents,
  • Supporting travel administration;
  • Drafting of routine correspondence.
• Organisation of meetings, seminars and conferences, in support to Governance and Advisory Bodies, or to meetings in the JU’s premises involving external participants: including invitations to participants, room reservations, logistics, catering and reimbursement of expenses;
• General administrative and logistics support to the office;
• Deputising for other secretary during his/her absences;

To perform his/her duties, the jobholder shall establish good working relationships with colleagues and positively contribute to effective teamwork.

The jobholder may undertake additional tasks e.g. related to financial management, as required in the interest of the service and appropriate to his/her expertise.

QUALIFICATIONS AND EXPERIENCE REQUIRED

Candidates will be considered for the selection phase based on the following formal criteria, which must be fulfilled by the deadline for applications:

ELIGIBILITY CRITERIA

The Administrative Assistant will be selected based on the following criteria:

• A level of education of at least [2]
  • a level of post-secondary education attested by a diploma, or
  • a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least thr