Operations & Documentation Coordinator
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Operations & Documentation Coordinator — Antwerp, Belgium
Making sure you fit the guidelines as an applicant for this role is essential, please read the below carefully.
About Cross Chartering
Cross Chartering is a global specialist in yacht transportation— from sport boats to superyachts — between ports worldwide. Our head office is on Het Eilandje in Antwerp; our primary US hub is in Fort Lauderdale, Florida. We're known for our unmatched performance on our main trade routes spanning Asia, US, Caribs and the Mediterranean.
The Role
Every yacht we move generates a trail of documents: specifications, booking notes, manifests, bills of lading, insurance certificates, invoices.
This role owns that trail from our Antwerp office. You'll keep our vessel manifests up to date, keep customers informed of where their yacht and its vessel are, collect the specifications and paperwork we need from owners and their representatives, and issue the cargo and insurance documents back to them. You'll be the person customers write to when they have a question about the administrative aspects of yacht transport.
What You'll Do
- Build and maintain vessel manifests — the single source of truth for what is on each sailing, and the document the rest of the business works from
- Chase and collect yacht specifications and supporting documents from owners, captains, brokers and management companies, so that nothing is missing when a booking becomes a loading
- Prepare and send out cargo and insurance documentation to customers
- Sent out invoices and follow up on outstanding customer payments and keep that follow-up disciplined and on schedule
- Liaise with our ocean carriers and vessel agents on each voyage
What You Bring
- Experience in shipping, freight forwarding, chartering, port agency or a related maritime discipline.
- Real comfort with Excel spreadsheets.
- Precision and eye for detail. Documentation errors in this business are expensive and visible.
- A service instinct. Our customers are yacht owners and their representatives, and they expect to be answered properly and quickly.
- Fluent English, written and spoken. Dutch is a plus, not a requirement.
- The self-direction to run your own workload — chasing missing documents and overdue payments is a discipline, not a task someone reminds you about.
- A bachelor degree
Nice to Have
- Exposure to yachting, breakbulk, heavy lift or project cargo
- Familiarity with marine cargo insurance documentation
What We Offer
- Our office is on Het Eilandje, with a view on the yacht marina. xirbnpk You'll be in four days a week and work from home on Fridays.
- A visible role in a specialised business where your work is immediately consequential — this is not a documentation seat buried three layers deep in a liner organisation
- A small Antwerp team working directly with our US operation, with real scope to shape how the documentation function runs and to grow the title with the performance
- A business that still moves fast: no committees, short lines to decision-makers, including the owners
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