Administrative Assistant ANG M/V/X

Beschrijving van het bedrijf International company in Brussels. Beschrijving van de functie We are looking for an Administrative Assistant with over 2 years of experience in administration for our client. What are your tasks?
- Keep agendas up-to-date and ensure consistency amongst Executives' activities
- Follow-up meetings/conferences/registrations and invitation to meetings/conferences etc.
- Arrange travel plans (flights, hotel reservations etc.).
- Format documents and send e-mail/letters
- Assist with the preparation and the formatting of presentations (PowerPoint)
- Keep our SharePoint up-to-date with meeting materials etc.
- Keep our contact database up to date
- Follow up of contracts with external parties and ensure their appropriate recording in the contract database.
- Collecting and providing all relevant information for internal/external meetings
- Sending outlook invitations and tracking replies
- Gathering working documents, preparing meeting folders and checking presentations' accuracy
- Organizing Microsoft Teams meetings when relevant
- Ordering lunches
- Setting up meeting rooms for calls and face to face meetings
- Answer phone calls and welcome visitors

Jouw profiel
Skills & Competences:
- You possess a degree/diploma/certificate in Administration or relevant
- At least 2 years of experience
- Past experience of working in an international environment is an asset
- Excellent spoken and written in English, dutch and french is a prerequisite
- Excellent computer skills (Word, PowerPoint, Excel.)
- Team worker
- Being proactive
- Good oral and written communication abilities
- Flexible, diplomatic, with good cultural sensitivity o Independent and autonomous
- Eager to learn
- Able to respect deadlines and tight timing Taalvaardigheden
- Nederlands (troef)
- Begrijpen : Vaardig
- (C1)
- Schrijven : Vaardig
- (C1)
- Lezen : Vaardig
- (C1)
- Spreken : Vaardig
- (C1)
- Engels (troef)
- Begrijpen : Vaardig
- (C1)
- Schrijven : Vaardig
- (C1)
- Lezen : Vaardig
- (C1)
- Spreken : Vaardig
- (C1)
- Frans (troef)
- Begrijpen : Vaardig
- (C1)
- Schrijven : Vaardig
- (C1)
- Lezen : Vaardig
- (C1)
- Spreken : Vaardig
- (C1)