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Administration Coordinator
il y a 1 semaine
Inspired Education is the leading global group of premium schools, with a portfolio of over 110 premium private schools spanning six continents which utilise proven educational practices from every corner of the globe, ensuring over 85,000 students receive a world-class learning experience from Kindergarten to Year 13. In addition, we are delighted to be recognised in the top 10 highest value private companies in the UK by Beauhurst.
In over 25 countries, Inspired schools are individually developed and anchored in the vibrant cultures of their respective locations. They collectively form an international family of schools that nurtures each student's academic and personal development in a progressive, dynamic, and innovative learning environment.
By joining our award-winning team of over 12,000 employees, you can work in state-of-the-art facilities alongside industry-renowned educators and leaders in some of the world's most desirable locations. We invest heavily in our team members who enjoy industry-leading professional development, exceptional career opportunities, and mobility across our group.
ROLE SUMMARY:
Founded in 1964, St. John's International School is a private, non-profit educational institution. We are an IB continuum school committed to excellence in education through inquiry-based, child-centred teaching and learning. We are accredited by the Council of International Schools (CIS) and the Middle States Association of Colleges and Schools (MSA).
Circa 500 students from 55 countries pursue a challenging academic curriculum that includes an emphasis on development in athletics and the arts, all within the context of the ethos and values that make St. John's unique.
The highly educated, qualified and dedicated international teaching faculty makes the difference for the students at St. John's. Among more than 15 nationalities represented, approximately quarter each hail from the UK, the US, Belgium and the rest of the world. More than 50% of the faculty holds advanced degrees.
English is the language of instruction throughout the school. French is taught in all grades from kindergarten at foreign language and native speaker levels. Spanish, German and Dutch are offered as world languages from Grade 8 onwards. A dual language programme in English and French is offered as an option from grades Pre-K through Grade 5. Self-taught mother tongue languages are also offered in Grades 9 to 12.
The school is situated in a pleasant residential part of French-speaking Waterloo, within easy walking distance of local shops and amenities. Waterloo and the surrounding area offer a great way of life whether you are joining solo or with your family. The centre of Brussels is easily reached by car or tram. This world city offers all of the cultural, economic and other attractions of a political capital.
We offer an excellent package to members of staff, a comprehensive induction programme and a very warm welcome to St. John's in what we trust will be a long and happy career with us
KEY RESPONSIBILITIES:
Reporting to the "School Business Manager", the Administration Coordinator will cooperate with the Leadership Team in day-to-day tasks relating to the coordination of finance and administrative tasks. She/He will contribute to the effective running of the various administrative operational areas of the school and support the administrative and academic teams.
This position will be responsible for the following:
Manage and oversee daily administrative tasks to ensure smooth office operations. Handle financial tasks, including invoicing, expense tracking, and reconciliation, support in the budget coordination and budget control. Collaborate with the HR department to support recruitment, onboarding, and employee relations. Maintain accurate records of employee attendance, leave, and benefits administration. Assist in payroll processing and address payroll-related inquiries. Cooperate with the academic teams, ensuring that logistical aspects are well-organized. Monitor and replenish office supplies, ensuring a well-stocked and efficient work environment. Act as a liaison between the academic teams and the management to address administrative concerns. Support in the development and implementation of office policies and procedures. Handle confidential information with discretion and professionalism.THE IDEAL CANDIDATE WILL HAVE:
Bachelor's degree in business administration, Accounting, or related field 2-3 years' experience in administrative roles, with a focus on accounting and HR functions An excellent level of oral and written English and French. Excellent communication and interpersonal skills Positive outlook on life and great sense of humor Proficiency in MS Office suite and familiar with accounting software. Knowledge of HR processes and practices. Detail-oriented with a high level of accuracy in work/Excellent attention to detail Ability to work independently and collaboratively in a team. Understanding of confidentiality and discretion in handling sensitive information An interest in working in an educational environment. Solution-focused attitude and ability to solve problems. A desire to take ownership of aspects of the working environment and progress and develop.SAFEGUARDING STATEMENT
Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.
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