Office Manager

Join Silversquare as an Office Manager on a permanent contract in ZaventemScope: coworking space management, community engagement, customer service, event coordination.Location: ZaventemLanguages: fluent in Dutch, French, and English.Challenges: create a welcoming coworking atmosphere, manage daily operations, engage with members, handle multiple tasks efficiently.ABOUT USSilversquare is a fast-growing company comprised of 12 uniquely designed working spaces in Brussels, Antwerp, Zaventem, Louvain-La-Neuve, Liège and Luxembourg. Artists and designers are invited to give our workspaces an extra soul, because efficiency is one thing, but atmosphere is just as important to create a work environment that helps productivity.In the end, each venue is unique and makes Silversquare an ecosystem based on diversity.As coworking spaces, we are not just space providers: we enhance the working spaces by being the best companion. Silversquare is a binding agent between people, skills, and knowledge.Silversquare is a solid community of 5500 members surrounded and animated by an open-minded team of 60 dedicated caretakers whose personalities make all the difference and make our services the reason people come to Silversquare.Silversquare team is the heart of the system. Professional, spirited, and dynamic, they harmonize and foster the spirit of the spaces.Pleasure and having fun at work has an important place in our daily life. Because yes, we work hard, but we also enjoy sharing a drink during our after-works and get-togethersABOUT THE JOBWe are looking for an entrepreneur at heart, full of ambition, who knows how to take ownership of his projects. Someone who knows how to create opportunities and make them happen. Someone who is commercial and welcoming, someone who is fun and lively, who knows how to listen to understand his client's needs.As an Office Manager, you are the heart and soul of your coworking space. You will have full ownership of the day-to day operations. Office Manager, a.k.a. “OM”, could also be the initials of “Operational Magicians”. You will make the magic happen in your coworkingMain responsibilities:Bring a smile to all members and visitorsOnboarding new membersEnsuring outstanding customer service and work environmentCreating a warm and welcoming environmentManaging community, developing member relationships (by organizing local events, networking opportunities…) and hosting and coordinating member gatheringsManaging meeting room bookings and preparing meeting roomsHandling complaints and resolving member issues in collaboration with suppliers and providers (IT, logistics, maintenance…)Handling members’ mail (accepting packages, sorting mail…)Responsible for the coworking maintenance and cleanlinessContributing to continuous improvement of our services and identifying new desired servicesSales supportABOUT YOUFluent in Dutch, French and EnglishVibrant personalitySocial and people-orientedStrong verbal communication skillsService-minded and community-focusedTeam playerAbility to work independentlyMultitasking and organizational skillsHands-on mentalityProactiveStrong ability to handle pressureFlexibleOpen to innovation and outside the box thinkingAttention to detailsAbility to work with Microsoft Office toolsABOUT THE PACKAGEMeal vouchersHospital insuranceLaptopCellphone and subscriptionTraining budgetHOW TO JOIN USHR InterviewA first meeting with our HR team to get to know each other – virtual or in-person.Manager InterviewDiscuss your skills, experience, and ambitions with your future Manager or Team Leader.Team InterviewGet to know your future colleagues and see the team dynamicOfferIf it’s a match, welcome to Silversquare🚀 Ready to take on this exciting challenge? Join Silversquare and be part of a dynamic team driving the future of flexible workspaces If you have the ambition, the energy, and the skills to make an impact, we’d love to hear from you. Apply now and let’s build something great together