Corporate Travel Policy Consultant

il y a 5 jours

Bruxelles, Région de Bruxelles, Belgique Spektrum Temps plein

Spektrum have a wide range of exciting opportunities in several global locations.

We are always looking to add great new talent to our team and look forward to hearing from you.

Spektrum supports apex purchasers (NATO, UN, EU, and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting 

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO's member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

  • Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO's communication networks and information systems against cyber threats.
  • Command and Control Systems: The NCIA develops and maintains the systems used by NATO's military commanders to plan and execute operations.
  • Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
  • Electronic Warfare: The NCIA provides electronic warfare services to support NATO's mission to detect, deny, and defeat threats to its communication networks.
  • Information Management: The NCIA manages NATO's information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO's communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO's principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

To provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorise's: NATO International Civilians (NIC)'s, Military (Mil), and Interim Workforce Consultants (IWC)'s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Background

The Office of Financial Control (OFC) is responsible for the management of financial and budgetary control systems for several NATO entities, primarily the NATO International Staff (IS) civil budget. As the custodian of member Nations' funds, the OFC provides reliable and value adding financial and procurement services in support of front- line Divisions, enabling them to achieve their objectives. It works to comply with International Public Sector AccountingStandards (IPSAS) and other best practices, including the management of enterprise risk. The OFC is responsible for procurement, financial operations, budgeting and reporting for: the NATO IS civil and reimbursable budgets (including satellite offices); all NATO- wide pensions and related funds; bodies and projects located at NATO HQ (NHQ) for which OFC is responsible for providing procurement, budgetary, financial and accounting services. The OFC is also responsible for providing procurement, cash management, finance and accounting support to a number of extra budgetary funds (including trust funds) and bilateral arrangements, including the Tax Reimbursement Agreement with the United States (U.S.). The NATO-IS budget includes Brussels Headquarters operations as well as NATO Satellite Offices (NASOs). The Office of Financial Control is organised around five functions, with a Front Office overseeing these functions:

  • Budget Planning and Analysis (BPA) and Procurement;
  • Control, Accounting and Finance (CAF) including Missions (Duty Travels);
  • Treasury;
  • Strategic Analysis and Reporting (SAR);
  • ERP Competency Centre.

A review of the travel directive is a good business practice because it ensures that the Organization's policies stay aligned with evolving industry standards, compliance regulations, and cost management strategies. By frequently assessing and updating the directive, businesses can optimize travel expenses, enhance employee safety, and improve overall operational efficiency. It also helps to address any changes in employee needs or the objectives of the Organization, making sure that the travel policy remains relevant and effective. This proactive approach not only minimizes risks but also fosters a culture of transparency and accountability within the organization.

Role Duties and Responsibilities

  • Analyze the existing travel policy and compare with other NATO bodies.
  • Assess compliance with applicable regulations.
  • Identify areas in the policy for improvement and/or change.
  • Benchmark against industry standards or best practices.
  • Draft a final report/directive with findings and an updated policy and/or action plan.

Essential Skills and Experience

Industry Knowledge:

  • A deep understanding of the travel industry, including trends, technologies, and emerging solutions in business travel.

Skills:

  • Project management: ability to manage complex projects, implement new travel programs, and collaborate with multiple departments (HR, finance, procurement, etc.).
  • Communication: excellent written and verbal communication skills to develop clear travel policy, communicate with stakeholders, and train staff on best practices.

Experience:

  • Minimum 5 years of experience in corporate travel management, with a proven track record of managing business travel programs.
  • Policy Development: Experience in creating, implementing, and reviewing travel policies that balance employee convenience with company cost-savings and compliance.
  • Experience working with senior leadership and other stakeholders.

Personal Attributes:

  • Attention to detail,
  • Critical thinking,
  • Result oriented and
  • Adhering to tight deadlines.

Other requirements

  • Possess the ability to work under pressure and meet tight timelines;
  • Pro-active approach to work;
  • Ability to work in a well-organized and structured manner;
  • Excellent communication skills;
  • High level of organizational and coordination skills; and
  • Collaborative team player.

Working Location

  • Brussels, Belgium

Working Policy

  • On-Site

Travel

  • Some travel to other NATO sites may be required

Security Clearance

  • Valid National or NATO Secret personal security clearance

We never know what new opportunities might be just over the horizon. If this opportunity isn't for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up. 

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