Management Support Officer

il y a 7 jours

Brussels, Belgique HR talents Temps plein

**Introductie**:
Our client is Japan's largest bank and one of the world's largest, with offices throughout Japan and in 40 other countries.

**Jobomschrijving**:
The Management Support Officer supports the Deputy Head of Belgium by providing a full range of HR services to the employees in Brussels Branch, using initiative to resolve queries and processes in an accurate and timely manner including recruitment, training, administration immigration, performance management, local and expat payroll, Benefit & Compensation, employee relations, HR policies and procedures and other activities and involvement in projects as required to support the business demands. Also supports as back up in the administration for a range of facility services and premises maintenance services, whilst ensuring operational and cost efficiency.
- Ensure the smooth running of all operations, processes and procedures in place and aligned to local business needs and the EMEA/MBE HR strategy
- Complete payroll process for local and expatriates with accuracy. Escalate issues to the Country Head where necessary
- Manage the recruitment process in collaboration with external stakeholders
- Develop and organize a training plan to the employees in order to enhance the knowledge and skill requirements of the business
- Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax )
- Manage the immigration process in collaboration with external stakeholders if applicable and Tokyo HO including legal requirements, setting up of the individual and the family, overall expenses and work related
- Support the annual performance process including performance, salary, bonus, promotions and job descriptions
- Support the Country Head in the preparation and control of the annual HR Budget
- Deliver relevant reports (statistics, regulatory) to the Country Head, MBE and external stakeholders/ authorities (NBB, Febelfin, FSMA)
- Ensure Workday data is accurately maintained and provide administrative support for all employees in Brussels Branch in relation to any Workday queries, escalating to the Workday team in London where necessary
- Ensure the Time Management is accurately maintained and provide administrative support for all employees in Brussels Branch
- Carry out the on-boarding and off-boarding processes for local employees and expatriates in Brussels Branch including conducting induction plan, delivering trainings and exit meeting
- Manage and process OVS bookings (personnel and non-personnel expenses, rent payments, withholding tax, social security provisions, etc)
- Manage and process invoices payments for personnel and non-personnel expenses through local cash management system
- Manage office investment inventory
- Follow-up suspense accounts of Finance and General Administration
- Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance
- Ensure accurate and timely submission of financial information to local management and to external regulators/institutions
- Maintain the general ledger accounts

B. Management of office utilities and facilities
- Ensure accurate vendor management
- Liaise with external suppliers concerning purchase office equipment and supplies ensuring operational efficiency
- Examine and renew maintenance agreements, rental and insurance contracts
- Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)
- Ensure a professional car park management (insurance, taxes, damage reports, etc)
- Process the outgoing and incoming mail
- Organise internal/ external events such as client incentives, client events and Corporate Social Responsibility activities
- Take responsibility for the maintenance of the Brussels Branch archives
- Ensure compliance with the MUFG’s common & internal rules, standards, and reporting requirements, together with all relevant regulatory and statutory requirements

C. Other supporting tasks
- Third-party screening
- Coordination of corporate events
- Tasks related to expatriate management

**Profiel**:

- Very administrative profile
- Profile with about 10 years of experience
- Likes a nice varied job
- Resourceful person
- Excellent communication and written skills in English and (French and/or Dutch)
- Ability to build professional relationships quickly
- Numerically competent
- Analytical skills
- Ability to work accurately with excellent attention to detail
- Flexible working style and positive team player
- Process driven
- Knowledge of accountancy practices and principles
- Strong organisational skills

**Aanbod**:
Our client offers a nice salary package with benefits such as:

- employer-paid group insurance
- employer-paid hospitalization insurance
- meal voucher 8€/day worked
- Eco-vouchers 250 €/year

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