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Finance - Finance Operations Specialist (Travel and
il y a 2 semaines
Finance - Finance Operations Specialist (Travel and Expenses)
**Location**:
Brussels, Belgium
**Security Clearance**:
NATO Secret
**Reference No**:
C003395 / Brussels
**Skills, knowledge, experience required**:
- A Bachelor’s Degree with the major in accounting or finance;
- Knowledge and experience of the Travel and Expenses process;
- Knowledge of:
- MS Office;
- Ability to:
- Work independently with self-motivation and discipline;
- Work in international teams;
- Handle stressful situations and determine right priorities;
- Customer orientation;
- Excellent communication skills, both written and verbal;
- Excellent customer care skills with proactive approach;
- Strong attention to detail and highly organized;
- Willingness to learn and improve;
- Strong will to deliver excellent quality;
- Continuous improvement of technical skills and efficiency;
- Good spoken and written English skills.
**Duties/role**:
- Executing audits and performing required controls and approval of expense reports for NCIA Employees within the set Key Performance Indicator (KPI) of 1 week between arrival and payment of the expenses to the employee;
- Performing a detailed review of all expense reports that are not in compliance with the Agency's Travel and Expenses (T&E) policies, including review against receipts;
- Processing T&E claims on a yearly basis of approximately 5.600 claims;
- Performing T&E claim filing and archiving within the Oracle EBS modules;
- Following up with employees to obtain proper approval and support for expense items in question in the framework of the Pilot of the Agency Travel Centralization Project;
- Monitoring status of claims in process to ensure timely approval and payment;
- Working with user groups to resolve questions, assess user needs, and recommend changes;
- Performing ad-hoc queries within Oracle EBS on travel expenses for management purposes;
- Responding timely to employee follow-up questions on T&E policy, completion of expense reports, and other matters;
- Collecting invoices and other accounting documents;
- Filing and archiving the invoices;
- Attending weekly team meetings online and monthly team meetings on site;
- Providing various support for the Accounting team.
VECTOR SYNERGY sp. z o.o., ul. Marcelińska 90, 60-324 Poznań, NIP PL7811857270, REGON 301575740, KRS: 0000369575
Rejestr Przedsiębiorców KRS prowadzony przez Sąd Rejonowy Poznań - Nowe Miasto i Wilda w Poznaniu, VIII Wydział Gospodarczy KRS,
