Technical Theater Assistant

RESPONSIBILITIES:
Responsible for technical and operational duties and the efficient and smooth operation of the activity the Theatre (Operating Box office included).

Responsible for maintaining order in the facility and fixing problems when they occur. Ensure liaison and communication with MWB Activities / Chievres / external companies / customers for all matters of Performing Arts Centre operations.

Primary source of lighting and scenic design/construction

Provide technical expertise, instruction, support for all performances.

Assist the Entertainment Director with Performing Arts School programming administratively and artistically as required.

Collect, control, check and prepare required documents. Maintain equipment, maintain safety sheets, organise and maintain data bases updated including the management of ERP ensuring all tools are updated with all data useful for MWB.

Assist with collect, count, record and make deposit of cash.

MAJOR DUTIES:

- Responsible for lighting and scenic design. Set construction, Equipment Maintenance. General administrative duties to support the activity related the day-to-day administrative tasks.
- Assist the Chain of Command with information related to budget preparation. Identify and report to the supervisor any deviance detected.
- Assist the Entertainment Director for US staff recruitment in compliance with the process established and internal rules.
- Building management. Staff/Volunteer management (SHAPE Members dependants - volunteers - LWS cleaner functions and Temps) to ensure volunteer/employee duties are carried out in accordance with internal rules, directives and guidelines.
- Preparation, parametrization, collection, count, reconciliation and records cash registers with a minimum of cash and enough coins/currency.
- Prepare all related documentation required for accounting in compliance with Directives and internal process.
- Daily check of petty cash and trunk.
- Supervise the execution of maintenance duties and ensure the security of the building, its cleanliness and the compliance with the Health & Safety guidelines.
- Manages all supplies / equipment required for the general business and theatre operations. Controls rental and checkout of theatrical equipment and supplies.
- Responsible for collecting payment, processing of invoices and contractual services or equipment, track delinquent payments, send reminders, and notify the Entertainment Director of overdue accounts.
- Maintain update data bases for the continuity of the business and support by documentation and assist to all development projects for the activity.
- Assists with the Entertainment program for the SHAPE Fest event.
- Contribute to fluid communication between the Entertainment Director and the staff. Manages all supplies / equipment required to run the general business and theatre operations. Controls rental and checkout of theatrical equipment and supplies.
- Provide technical assistance during performances and rehearsals including the set-up and operation of sets, lighting, costumes, sound, and all production requirements.
- Reports to the Entertainment Director all issues detected or fixed or latent issues to be fixed.

ADDITIONAL DUTIES
- Participate in meetings organized with activities for projects developed or events / formal meetings organized.
- In case of absence of the Manager, ensure the continuity of the administrative tasks and the management of complaints, which could involve some refunds.
- Coordinate with the Marketing Department for the advertisement of language programmes and events serving the Community.
- Point of contact in case of absence of the Operation Manager and deal with urgent issues when necessary.
- The function could be required to replace temporarily a post in a similar function withing Morale and Welfare Branch for ensuring the services continuity.
- Other duties as required.

ADDITIONAL REQUIREMENTS
- Attend training and courses as directed for the function.
- Advanced knowledge of software used in support of the business.
- Regular contact with external and internal customers.
- Respect of internal processes and Directives.
- Respect of guidance and instructions provided by the Chain of Command.
- Good knowledge of the MWB Structure & SHAPE Organization.
- Anticipate issues that may arise and propose solutions to the Chain of Command.
- Exhibit diplomatic behaviour with the customers in all circumstances.
- Employee selected for the position will have to be certified as: Advanced first aids, Contract Officer Representative, Financial regulations for US Bank (internet training).

CHARACTERISTICS
- High flexibility (availability according to the shows).
- For the technical part of the function, the incumbent will have high level technical knowledge in the construction and theatrical lighting field.
- Accuracy in the communication and transmission of information.
- Priorities management.
- Polyvalence and flexibility.
- Organizational capabilit