Corporate Governance Assistant

The Corporate Governance Assistant will support the Group’s Legal & Governance Manager/ CEO/ Management Board, in all business and personal tasks as requested

**Your role**:
**1. Corporate Governance & Board Support (70%)**:

- Support the Group’s Legal & Corporate Governance Manager with all company secretarial work:

- Assist with the organization of meetings for designated Board and committees of multiple international legal entities (incl sending out invitations, arranging logistics and drafting necessary company secretarial papers,(Board presentations, powers of attorney, presence lists, );
- Produce and translate all communications (internal and external) related to the Management Board;
- Obtain signatures and authorizations as required;
- Ensure the filing and regular updating of internal documentation and provide necessary corporate documents to relevant stakeholders (internal business lines, Board Members, Governmental authorities, banks, clients, );
- Monitor the corporate mailbox and act as first point of contact for external stakeholders (board members, general assembly members,);
- Regularly update data in the Group’s Legal Entity Management’s tool.

**2. Executive support & Corporate Events (30%)**:

- Be in charge/take ownership of various corporate events for the Group (e.g. year-end event, Drinks, Bouwrun, Induction days,...)
- Liaise with the CEO & Management bodies and provide assistance with agenda management;
- Provide overall administrative support for Executive members & Legal Office (eg. organize role management for governmental platforms, take meeting minutes, draft and/or improve internal procedures, create templates, );
- Organize travels, visas and accommodations;
- Coordinate other projects and assist other departments when necessary.

**Your Profile**:

- Bachelor’s degree in Law/Office Management (Business or Legal orientation is a plus) or equivalent by experience;
- Proven experience in the organization of corporate meetings and events, preferably in an international environment (working with senior levels and various internal/external stakeholders);
- Feel comfortable communicating in DU/FR/ENG with a variety of internal and external stakeholders at all levels;
- Have a particular focus on accuracy and quality with a strong attention to detail;
- Able to pro-actively identify issues to be tackled and come up with solutions;
- Have a positive attitude and discretion;
- Able to work independently while seeking the input of relevant stakeholders;
- Strong organizational and time management skills, thrives when put under pressure, able to juggle a wide range of different tasks;
- Exceptional written and oral communication skills;
- Computer literate, experience with MS Office programs;
- Wants to contribute to a performing team in a growing international company

**SECO Offers**:

- An exciting job with opportunities to evolve in an ever growing company
- A changing environment where your contribution will make a difference
- Competitive salary and fringe benefits package in line with your role and experience
- A brandnew office located in Diegem (Green environment, sport infrastructure,...) (with smaller offices in Brussels, Ghent and Namur), with easy access by car (parking) and by public transports. Partially working from home. We strive for a good work/life balance.

**Interested?**: