Executive Assistant Emea

Johnson & Johnson Consumer Health is recruiting for an Executive Assistant EMEA (New Consumer Health Company) to be located in Diegem or Beerse, Belgium.

Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 125 years. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people.

With $82.1 billion in 2020 sales, Johnson & Johnson is the world's most comprehensive and broadly based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices markets. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world.

If you have the talent and desire to touch the world, Johnson & Johnson has the career opportunities to help make it happen. Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer. Johnson & Johnson is the world's most comprehensive and broadly-based healthcare Company, touching the lives of nearly a billion people every day. Our Family of Companies throughout the world compete in consumer, pharmaceutical and medical devices & diagnostics markets and have the skills and resources to tackle the world's most pressing health issues.

**Job Description**:
Right now, we’re building our future as an independent consumer health company. This is an exciting time to join us and help shape the future.

At Johnson & Johnson Consumer Health, we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, explores the needs and perspectives of our consumers, and promotes fair and equitable outcomes for everyone. Our diverse, agile and energized team - 20,000+ employees strong - is passionate about connecting with our consumers through their daily health rituals.

Job & Responsibilities

Provide administrative and paralegal support to the VP law, EMEA Consumer Health and the EMEA Consumer Health legal team.

The Executive Assistant EMEA will be primarily responsible for the following:

- Working closely with the VP law, EMEA Consumer Health, and the EMEA legal team
- Be the face of the Consumer Health Legal Team when hosting team meetings or visitors while they are onsite
- Diary management - pro-active monitoring of calendars, prioritising meetings and rescheduling where necessary
- Pro-active arrangement and organisation of travel (flights, taxis, hotels)
- Assist in the preparation of high caliber presentation material for senior leadership updates and review meetings
- Manage special projects for the Team as needed
- Attend meetings, take detailed notes, and record/distribute follow-up action items
- Plan and schedule meetings, presentations, and other office related events to maintain and build team culture
- Arrange and support training/meetings - includes taking ownership for creating an annual timetable, arranging meeting rooms and IT equipment, documenting attendance
- Prepare and submit expenses using Concur system
- Prepare and process invoices, including purchase orders, new vendor setup, etc
- Obtain signatures for legal contract from authorised signatories and follow contract process for inputting contracts onto the ICD (or similar contract repository & creation tool) system
- Responsible for all archiving for the legal team as Records Co-ordinator
- Updating Legal Sharepoint to ensure templates and company policies are up to date
- Identifying volunteering opportunities for the Legal Team as part of CSR commitment
- Ad hoc support with legal contracts
- Actively stay informed of company policies, procedures, and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff

**Qualifications** Position Requirements**:

- College degree, paralegal certification, or equivalent-type of education or experience is required
- Minimum 4-6 years of related experience (law firm, in-house legal department or equivalent)
- A minimum of 5 years of experience supporting senior management is preferred
- Global calendaring experience in a complex matrix environment understanding time zone impacts to meetings and travel schedules
- Excellent time management skills, independent judgement, including the ability to multi-task and effectively prioritize work
- Exceptional attention to detail and independent problem-solving skills
- Technology savvy: Experience with MS office (including Excel), PowerPoint, Concur, Amex Travel, Summit, Teams, Zoom
- Strong oral, written communication, and interpersonal skills
- Flexibility to adjust to changing business environments to ensure an organized experience to internal and external clients.
- Display business and emotional intelligence
- Model for positive, “can-do” attitude and Credo value