Team Lead Procurement Back Office

Overview:

- Fluxys is an international energy infrastructure group with 1,300 employees active in gas transmission & storage and liquefied natural gas terminalling.
- As a purpose-led company, we’re committed to fast-track the shift to a carbon neutral world. We explore new technologies and invest in infrastructure to accommodate hydrogen, biomethane, CO2 and other molecules for a climate neutral future.

Within the Finance Department, the procurement office of Fluxys is composed of 4 services : Indirect Procurement, Direct Procurement, Procurement support and Procurement Back office. For the Procurement back-office team division, we are looking for a **Procurement Back-Office Team Leader** (M/F/x) reporting directly to the Procurement Manager.

**Job purpose**

You will be responsible for the Procurement Back-Office and related team - mainly, the Procurement Back-Office works jointly with the Buyers teams to perform the needed procurement activities (as sourcing/tendering, contracting, purchasing, etc.) for the different departments within Fluxys, providing the technico-administrative support to the Buyers (collection and archiving of documentation along the procurement processes, administrative preparation of tenders, drafting of contracts and POs, etc.).

**Your responsibilities**
- Team management : You will lead a team ensuring clear task distribution, balanced workloads, effective planning, and continuous skills development through training and coaching. You play a key role in supporting and organizing the team, fostering a positive and collaborative dynamic
- Daily operations : In close alignment with both direct and indirect procurement managers, you ensure smooth day-to-day operations to guarantee coherent follow-up of procurement files, consistent communication, and effective collaboration between back-office and Buyers teams
- Procurement Process management : You actively contribute to the development and continuous improvement of procurement procedures, workflows, and tools, identifying the discrepancies in the process in close collaboration with both Direct and Indirect Procurement Managers. By supporting optimization initiatives—whether related to terms & conditions, processes, or systems—you help ensure that procurement practices are clear, coherent, and fully compliant with internal and external regulations
- Stakeholder management : You coordinate support to the Buyers teams in managing their stakeholders, including the preparation and upkeep of essential reports (contracts, ongoing tenders, procurement files, etc.) to ensure complete information is readily available to enable proper decision-making and timely actions
- Knowledge management : You create, manage, and promote the use of knowledge and information related to procurement processes and systems, to strengthen operational efficiency within the Procurement team and support all stakeholders involved in purchasing activities across the organization—both now and in the future
- In addition, you oversee small purchase processes, supplier data management, and ensure compliant tender and contract preparation. You also provide reporting tools to support efficient, risk-managed, and timely procurement operations

**About you**
- You have 3 to 5 years of team management experience and a solid background in technical-administrative roles, including contract management, procurement processes, and stakeholder coordination
- You are fluent in French and Dutch, with a good passive understanding of English, as most documentation is in English
- You consistently demonstrate high integrity in all your actions and decisions
- You pay close attention to detail, ensuring accuracy and high-quality work
- You possess excellent planning and organizational skills, enabling you to efficiently manage your own tasks and those of your team
- You think critically and build strong relationships to manage stakeholders effectively
- You are a natural team player who fosters a positive and motivating team spirit
- You drive and inspire your team to achieve high standards and operational excellence through strong leadership and coordination

**Why should you apply?**

We offer a very attractive package of extra-legal benefits including a.o.: collective premiums, meal vouchers, hospitalisation and outpatient care insurance for the whole family, 33 holidays, intervention of 30% on your energy bill, pension plan, as well as the possibility of teleworking (depending on the role).
- But above all:

- Contribute and innovate towards a carbon-neutral world
- Develop and shape a brilliant career in a fast-growing international group
- Showcase your strong appetite to contribute towards an array of dynamic projects that challenge your intellect