Executive Assistant

il y a 5 jours

Dilbeek, Belgique JKQ Temps plein

Jonathan Kubben is a content creator who leads an audiovisual company and manages several active projects in the fields of travel and video production.

We’re looking for a part-time Executive Assistant capable of structuring, coordinating, and automating daily operations, both professional (projects, payments, providers, shoots) and personal (logistics, Airbnb, personal organization).

**Objective**: Ensure smooth, reliable, and automated operations to free up strategic time.

**Mission**

You’ll be the link between tools, partners, and the founder, with the goal of reducing manual workload by 45% through optimized Make/Notion/Gmail workflows.

**Main Responsibilities**
- Manage pre-accounting: invoice filing, reconciliations, payment follow-ups.
- Coordinate providers, bookings, and travel logistics.
- Manage the founder’s calendar and meetings (Calendly).
- Track payments, invoices, and simple follow-ups.
- Prepare project folders (tracking, checklists, documentation).
- Handle everyday logistics and purchases (orders, deliveries).
- Supervise Airbnb operations (messaging, maintenance).
- Keep dashboards updated in Notion.
- Execute and improve automations (Make/Zapier).
- Provide concise weekly reporting.
- Document process improvements to streamline execution.

**Tools Used**
- Notion (main organizational hub)
- Google Workspace (Drive, Gmail, Calendar)
- WhatsApp Business & Calendly
- Make (formerly Integromat) / Zapier
- Stripe, Airbnb, Google Sheets

**Profile**
- Fluent in **French and English** (Spanish is a plus).
- Proficient with Notion and Google Workspace.
- Comfortable with simple automations (Make/Zapier, basic APIs).
- Good knowledge of pre-accounting and admin follow-up.
- Logical, structured, and solution-oriented mindset.
- Clear writing, professional and kind tone.
- Strong prioritization, autonomy, and discretion.
- Interest in creative, multicultural, and digital environments.
- Comfortable working independently from home.

**Conditions**
- Part-time: 18-20h/week
- Flexible schedule
- Hybrid work: directly with the founder (Brussels office + remote)
- Compensation based on experience

**How to Apply**
- Your **CV and cover letter**,
- A portfolio or concrete example of coordination or automation (Notion, Make, Google Sheets, etc.),
- Your **availability for a Zoom interview** and potential **start date**.

Type d'emploi : Temps partiel, CDD

Nombre d'heures : 20 par semaine

Lieu du poste : Travail hybride (1700 Dilbeek)

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