Office Assistant

**Who We Are**: At Bandwidth, your music matters when you are part of the BAND. We celebrate differences and encourage BANDmates to be their authentic selves. #jointheband **What We Are Looking For**: **What You'll Do**: Be the first impression of Bandwidth to the outside world. Welcome guests, organize logistics for the company and act as an administrative support. Here below in more details: - Responsible for the office visitor's experience: reception, assistance with directions, parking, taxi, etc. - Make sure outgoing mail is sent on a daily basis (standard, registered, availability of stamps, etc.). Distribute incoming mail to staff (via the specific boxes) on a daily basis and manage contacts with postal and express mail suppliers - Maintain security by following procedures; monitoring logbook; issuing employee badges and alarm codes - Act as single point of contact for suppliers: place orders for goods & services, ensure they are at disposal of staff and monitor the Facilities budget by ensuring reception of all invoices and approving them in our internal system in due time - Make daily rounds in the office and parking spots usage to report any issues. Ensure that meeting rooms are clean and tidy at all time - Act as primary contact of the cleaning personnel - Act as single point of contact for maintenance staff. Ensure maintenance of office equipment (cleaning, toilets, lamps, airco, dishwasher, fridge, coffee machines ) and organize and schedule any type of repair or work - Actively contribute to Bandwidth staff happiness at work initiatives/events - Coordinate office moves and manage office works **What You Need**: - We are looking for someone who can anticipate problems before they arise and take initiative. It is a hands-on role for someone who's keen to go the extra mile and loves coming up with innovative ideas. - Comfortable with being managed remotely, being supported by the People Services team onsite but working as a self-starter independently. This is a part-time role for a fixed-time period (4-6 months), with possibility of contract renewal. **Bonus Points**: Bachelor degree and preferable office management experience. **The Whole Person Promise**: At Bandwidth, we're pretty proud of our corporate culture, which is rooted in our "Whole Person Promise." We promise all employees that they can have meaningful work AND a full life, and we provide a work environment geared toward enriching your body, mind, and spirit. How do we do that? Well - Work Laptop & Mobile phone with a competitive subscription plan, and an internet allowance to support the costs of the Internet at home - We contribute 5-8% of monthly gross salary into your private pension, depending on your seniority at the company - Hospitalisation & Travel insurance, with extensive coverage and a simple claim process - Extensive employee assistance resources, offering advice, and support on a range of issues including childcare & eldercare research, debt & budgeting, and work-related issues - 100% transportation reimbursed for journeys done by public transport - Meal vouchers, eco-vouchers, and gift vouchers - Cycle to work scheme and an onsite gym - 24 days annual leave per year and 1 additional day every 3 years. _(Please note that the Belgian system grants legal holidays proportionally to the time you have served as an employee in Belgium the prior year)_ - Additional time-off can be earned throughout the year through volunteer hours and Bandwidth challenges - "Mahalo moments" program grants additional time off for life's most important moments like graduations, buying a first home, getting married, wedding anniversaries (every five years), and the birth of a grandchild - 90-Minute Workout Lunches and unlimited virtual meetings with our very own nutritionist Are you excited about the position and its responsibilities, but not sure if you're 100% qualified? Do you feel you can work to help us crush the mission? If you answered 'yes' to both of these questions, we encourage you to apply You won't want to miss the opportunity to be a part of the BAND. **Applicant Privacy Notice