Fleet & Facilities Officer

**Job description**:
Your responsibility will be quite broad, but we can identify 2 main core businesses:

- Our Fleet will cover a large part of your working time
- Our Facilities activities will take up the other part

And if you like this job, you might as well do it in the **Best Workplace in Belgium since 2015 ;-)**

**Responsibilities**:
Let's go into detail

**Our Fleet **is currently managed by a team 3 people at Easi.
They are responsible for assignments, vehicle offering evolution, KPI’s, and Easi's future strategy. With Easi's growth and already 500 cars, we want to strengthen the operational organisation in Flanders. We are therefore looking for a person who will handle the operational needs of our fleet in Flanders, **based in Leuven**, where our main Office in Flanders is based..

Your responsibilities will be**:

- Organisation of vehicle deliveries & check out of cars
- Reassignments cars, quotes for repairs for reassignments, pool cars
- Fuel cards creation/cancellation
- Completion of insurance certificates for employees
- Driving fines
- Vehicle administration, practical follow-up of tyre changes
- Accidents & breakdowns (from report to repair + insurance f-up)
- Accompanying employees in their day to day needs/questions on cars
- Approval invoices
- Follow-up with partners (carglass, car dealers, tyre company, fuel card company, repair agents, insurance company,)

**Our Facilities Operations Team **is** **service-oriented & focuses on first everlasting great impressions: They take care of different practical employee services and technical issues on buildings, or even day tot day operational concerns.
- **Supplier orders and interventions**, catering administration, telephone subscriptions, small stocks of office material, parking tickets,
- Different **employee services** & deliveries
- Support to customer or other **events**, 4-5 times a month, in our Offices in Flanders
- Internal written communication related to the Facilities team
- Different **back office administrative tasks** and coordination with the technical staff
- Be the **back up of the reception** during his/her absence at lunch time noon to welcome potential visitors

**New ideas and improvements** are more than welcome. **Creativity, innovation and a sense of organization and support for your colleagues** are also valued in our roles and in our company in general. You will have to feel really responsible for everything related to the **fleet, administration and services** in our Leuven office.

In order to help you accomplish your mission, you will benefit from **regular follow-ups** with your manager and from the daily support of your colleagues and your coach (from your own team) as well as from a mentor (from another team and another business line).

During your training period you will be expected to spend 2 days per month at our headquarters in Nívelles. Afterwards, this will evolve to 1 day per month.

**Profile**:
**Must-have**:

- Bachelor's degree
- You have an eye for detail and notice even small issues to be improved on a daily basis. You are the go to person because of your caring qualities and ambition for excellence
- Attitude is everything in this job. Small defects and the number of incidents are no issue. A flexible problemsolving and troubleshooting mindset is what we look for. Our motto : keep calm and carry onservice with a smile
- You are a friendly eager to help professional teamplayer with a caring attitude for our colleagues & material

**Nice-to-have**:

- Bilingualism NL/FR

**Benefits**:
**Competitive package**:

- Company car and unlimited petrol card
- Meal expenses
- Eco-cheques
- Alan hospital insurance: innovative, transparent and paperless health partner. Possibility to add ambulatory and dental insurance (specialists, doctors, dentists,...) at a lower cost than if taken individually
- Group insurance
- Mobile phone subscription
- Long-service leave
- Platform for converting the end-of-year bonus into additional and personalised benefits

**Fun and stimulating work environment**:

- Transparent communication
- Modern, wellness-oriented offices
- Young, dynamic and forward-looking management
- Events: business trips abroad, sports and team-building events, gala evenings, etc.
- Fresh fruit, free breakfast once a month, games room (darts, video and board games, kicker,...), afterwork every Friday offered by Easi,...

**Opportunities**:

- Possibility of evolution
- Possibility to become a shareholder after 3-4 years