Authors Management Officer

**Authors Management Officer, Leuven**

At Larcier-Intersentia, we enable knowledge. With software, online databases, books, journals and trainings. We are embarking on a thrilling journey towards the future of information, supported by a strong international group, and vast investments in new technologies. To support us on this growth path, we are looking for dynamic people to strengthen our team.

**Your role**

As an **Authors Management Officer**, you are responsible for managing the author database and the administrative handling of author's contracts. You ensure authors are paid accurately and promptly for their work and contribute to a professional and efficient author relationship. You work closely with both internal and external stakeholders to ensure author satisfaction and punctual payment for their contributions.
- **Managing and updating the author database**: You are responsible for accurately maintaining author data, including contact information, preferences, and payment details. You ensure that the database is up to date and well-organized, making it easily accessible and usable for administrative and reporting purposes.
- **Administrative support for drafting author contracts**:You collaborate with publishers to ensure that contracts are drafted accurately and delivered on time. You oversee the proper processing of author contracts in the ERP system, including sending out contracts, tracking their signing process, and digitally archiving them.
- **Processing royalties**:You are responsible for accurately and timely entering and processing royalties for authors. You collaborate with the finance department to ensure that royalty payments are calculated precisely and disbursed to authors on schedule, according to agreed payment terms.
- **Providing excellent service to external authors and internal stakeholders**: You act as the liaison between publishers, publication officers, finance, and authors. You strive for excellence in service for all parties involved. You handle inquiries, requests, and concerns with the highest degree of professionalism and customer orientation.

**Your profile**
- Bachelor's degree in a relevant field, such as administration, office management, or a professional experience in these domains.
- Fluent in Dutch with excellent written knowledge of French and good knowledge of English for communication with internal and external stakeholders.
- Strong administrative skills and accuracy in data management and contract handling and follow-up.
- Good organizational skills and the ability to prioritize and meet deadlines.
- Effective communication skills, both verbal and written.
- Sound knowledge of the Microsoft Office suite and experience with database systems.
- Proactive attitude with the ability to work independently and problem-solve.

**Our offer**
- A work environment that offers you plenty of opportunities to innovate and grow, to demonstrate your full potential and to have an impact.
- An inspiring culture that puts people first, is positive, collaborative & creative.
- You will work in a flexible and agile environment where interaction is key.
- A good work-life balance with hybrid working, flexible schedules and even the possibility to choose for a 5 or 4-day workweek.
- An attractive salary and additional benefits adapted to your level of experience (meal vouchers, full package of insurances, 34 days off, homeworking allowance,)

Dienstverband: Voltijds, Vaste Jobs

Extralegale voordelen:

- Ecocheques
- Elektronische maaltijdcheques

Rooster:

- Dagdienst
- ma-vr

Soorten aanvullende vergoedingen:

- 13e maand
- Vakantiegeld

Ervaring:

- Administratieve ervaring: 1 jaar (Vereist)

Taal:

- Engels (Aanbevolen)

Werklocatie: Hybride telewerken in 3000 Leuven