Grant & Finance Assistant

**DÉTAILS DE L'ANNONCE**:
Organisation **:European Institute of Peace**
Lieu de l'emploi **:Brussels** / **Belgium**

Type d'emploi **:Contrat à durée indéterminée**
Type de contrat **:Temps plein**
Fonction **:Gestion financière**
Date de publication **:31/01/2025**
Date limite **:23/02/2025**

**PROFIL**:
**Your skills and experience**- 2 years of experience in finance and/or grant control. Understanding and knowledge of non-profit grant sector and non-profit accounting environment would be an asset.- Relevant background in Grant or financial project management, preferably with a Bachelor or Master’s in Finance.- Experience in budget development, monitoring and internal and external financial reporting.- Ability to analyse financial data at a general level, as well as at the detailed project/programme level.- Ability to build and maintain strong relationships with programme officers and other stakeholders at all levels.- Familiarity with Isabel, and Winbooks or equivalent software packages would be an asset.- Excellent command of English. Knowledge of French and other languages is a plus.- IT literate, with excellent knowledge of Excel.- Legally entitled to work in Belgium (EU citizen or currently in possession of a Belgian work permit).

**What we are offering**- An exciting job in an international and diverse environment (18 nationalities represented at the Brussels Office)- Open-ended Belgian contract- Competitive Benefits package which includes health care insurance and pension plan, meal vouchers, transportation and telework allowance, and SIM card- 40h/week and 32 leave days/year- The possibility to telework 3 days a week

**Start date: as soon as possible**
- Recruitment process
- Closing date**:23/02/2025, midnight (CET).**
- The Institute firmly believes that diverse perspectives are key to our work. Therefore we are committed to equity, diversity and inclusiveness. Your qualities and commitment are what matter to us, regardless of race, nationality, gender, age, religion, disability, or sexual orientation.

**DESCRIPTION**:

- We provide practical experience, technical expertise, and policy advice on conflict resolution. We use a variety of tools to help us do this, including analysis, mapping and design of peace processes and agreements, facilitating policy discussions, and proposing practical engagement, for example through inclusive dialogue and mediation support.
- Are you captivated by our innovative approach to peace, and do you want to contribute to the mission of our institute? Do you share our vision for a world where people live in safety and peace because conflicts and grievances are resolved through inclusive dialogue and lasting political agreements?
- We are looking for a **Grant & Finance Assistant**to join our Finance & Grant team to support the Institute’s operations. As Grant & Finance Assistant you will ensure effective financial stewardship, accurate reporting, and compliance across all grant-related activities. This role requires close collaboration with internal teams, external partners and donors to support the organisation’s mission and maximise the impact of its projects.

**Your place in the team**
- As **Grant & Finance Assistant** you will report to the Senior Finance & Grant Manager and work together with four other colleagues to effectively manage financial tasks and implement project grants.
**You will**- Facilitate effective internal coordination with program, fundraising, and finance teams.- Maintain active external collaboration with donors and partners.- Serve as the focal point to update the grants database, including coordination with the Fundraising team.- Update the reports calendar and remind teams of deadlines. Oversee and update grant tracking tools, ensuring accurate documentation and compliance.- Monitor and maintain accurate partner files, including communications regarding approvals, extensions, and amendments.- Create and track pipeline budgets, ensuring dashboards are regularly updated and coordinating follow-ups with relevant teams.- Assist in monitoring budget implementation and developments on grant administration issues. Monitor budget lines and liaise with the finance team to correct discrepancies.- Reconcile and monitor approved budgets against actual transactions from the accounting system. Help analyse the impact of cost allocation and caps on individual grants, supporting periodic reforecasting.- Gather and manage supporting documents to ensure compliance with donor requirements.- Review and prepare contracts or agreements for awarded grants for signature by senior management.- Assist Project Managers in drafting project budget proposals and financial reports for various donors, including EU and public donors, ensuring compliance with contractual stipulations.- Prepare and monitor payment requests to be submitted to donors for awarded grants. Liaise with Programme Managers regarding narrative reports, providing consolidated feedback before