Facilities Officer

**Job description**

As a **Facilities Officer**, you will be responsible for providing a **high level of service** to ensure the proper management and day-to-day operation of the company's offices. This ranges from **administrative support to logístical support**. In short, it is about making sure that everything runs smoothly in the office to **provide a pleasant and serene working environment** for our employees.
Of course you will not be alone in this mission, you will be part of our **Facilities team** composed of several people and present on our two main sites, in **Nívelles** and in **Leuven**. You will work directly under the supervision of our Facilities Supervisor.
So, if you are **easy to get along with**, resourceful, naturally like to be of service and always have a **smile on your face** or remain **positive **in all circumstances? This job is for you
If you like this job, you might as well do it in the **Best Workplace of Belgium since 2015 ;-)**

**Responsibilities**

After having **followed a training provided by our team**, your role will be to ensure:

- Employee services in the broadest sense of the word: follow-up of **hairdresser's visits** to the Nívelles office, follow-up of **fruit deliveries** to all our sites, **fleet support** for fleet managers in order to organise seasonal tire changes on site, follow-up of **dry cleaning** deposits and returns, ordering of **birth or wedding gifts** from our local partners
- Catering and telephony services**:manage our stocks** of all catering items such as drinks, chips, coffee, snack machines, prepared meals, manage telephone subscriptions (budgets, card activation...), manage our stocks of office material (pens, folders, printer paper...)
- Play a role in the **prevention and well-being** by supporting your manager in these areas with, among others: contacts with the external prevention service, organization of the flu vaccine in the company, welcoming the occupational physician during his annual visit,...
- Being in charge of **writing communications** related to the Facilities team

But your job doesn't stop there Indeed, you will also have to:

- Be the **back office for administrative tasks** that do not directly fall under the role of our reception: among others payments and coordination with the technical staff.
- Be the **back up of the reception** during his absences at noon to welcome potential visitors. The reception position itself is subcontracted during absences of one day or more.
- Make sure that your **colleagues' missions** are carried out correctly when they are absent or need your help.

**New ideas and improvements** are more than welcome. **Creativity, innovation and a sense of organization and support for your colleagues** are also valued in our roles and in our company in general. You will have to feel really responsible for everything related to the **administration and services** in our Nívelles office. Indeed, nothing should escape you ;-)
In order to help you accomplish your mission, you will benefit from **regular follow-ups** with your manager and from the daily support of your colleagues and your coach (from your own team) as well as from a mentor (from another team and another business line).

**Profile**

**Must-have**:

- A higher education degree in a field related to Office Management or equivalent by experience
- French or Dutch speaking with a good knowledge of the second language and English
- Service-oriented, helpful and versatile: you act and propose ideas spontaneously, you anticipate
- A level 3 or higher diploma as a prevention consultant
- Basic knowledge of MS Office (Word, Excel,...)
- A certain affinity with computers
- Ability to move from one project to another (multi-tasking)
- Good ability to understand the needs of employees and managers
- Teamplayer
- 1 to 2 years experience minimum

**Nice-to-have**:

- First experience in an equivalent role
- Bilingualism FR/NL
- Willing to accompany us on our team outings : -)

**Benefits**

**Competitive salary package with extra-legal benefits**:

- Company car with fuel card for unlimited use
- Meal allowances
- Eco-vouchers
- Hospitalisation insurance Alan: innovative, transparent and paperless health partner Possibility to add ambulatory and dental insurances (specialists, doctors, dentists,...) at a lower cost than if they were taken separately
- Group insurance
- GSM subscription
- Seniority days
- Platform to optimise the end-of-year bonus to additional, personalised benefits

**A fun and stimulating work environment**:

- Transparent communication
- Modern, welfare-oriented offices
- A young, dynamic and forward-looking management
- Events: business trips abroad, sports and teambuilding events, gala evenings, etc.
- Fresh fruit, free breakfast once a month, gaming room (darts, PlayStation, board games, kicker table, etc.), afterwork every Friday, and... strong coffee ;-)

**Opportunities**:

- Opportunity to grow quickly, both vertical