Personal Data Protection Programme Support Services

**Personal Data Protection Programme Support Services to the NATO Office of the CIO
- **Working Location**:Brussels, Belgium**
- **Language**:High proficiency level in English language

**EXPERIENCE AND EDUCATION:
**Essential Qualifications/Experience:
- Must have project management experience
- Must have a university degree
- Experience and certification in GDPR or another privacy law/regulation, it is essential to be able to think outside of that paradigm, as NATO is not implementing GDPR
- Deep knowledge of the NATO Enterprise and its bodies, along with the relationship between them

**Desirable Qualifications/Experience**:

- PM certifications (e.g. PRINCE2, PMP)
- A university degree requiring excellent writing skills (humanities or journalism)
- The ability to write and brief well in French
- Experience in Personal Data protection or privacy
- A certification in personal data protection management (e.g. CIPP/M)

**DUTIES/ROLE**:

- Monitor the implementation of the PDPP Strategy
ü Measurement: Monitor the implementation of the PDP Strategy. Survey the type of personal data processed by NATO and prioritize in to categories so that NATO Bodies only spend effort on those categories where it adds substantial value
ü When: continuously throughout 2025
- Conduct a comprehensive gap analysis of existing data protection practices across NATO bodies to identify areas of non-compliance and prioritize remediation efforts
ü Measurement: Develop a risk-based prioritization framework for PDPP implementation, considering data sensitivity, volume, and potential impact of breaches
- Maintain and review the PDPP Implementation Supporting Document. The PDPP Policy tells NATO bodies what to do. The Supporting Document tells them how to do it. Create a modular framework for the Supporting Document, allowing for updates and revisions as regulations evolve or new data processing activities emerge. Conduct regular reviews of the Supporting Document to ensure its alignment with the latest legal and regulatory requirements
ü Measurement: Supporting document is maintained and revised as appropriate
ü When: by the end of 2025
- Develop PDPP forms and templates that will form Annexes for the PDPP Implementation Supporting Document
ü Measurement: PDPP Forms and Templates ready to be used by NATO bodies
ü When: by the end of 1st Quarter 2025
- Develop user-friendly guidance and training materials to accompany the forms and templates, facilitating their adoption and correct usage. Incorporate regular training sessions and awareness campaigns for NATO personnel on data protection principles and best practices
ü Measurement: Collect feedback from users on the forms and templates, and develop and implement iterative improvements of the guidance and training materials
ü When: Development by the end of 2nd Quarter 2025. Updates and maintenance: continuous
- Provide Implementation Assistance
- Assist the development of local directives and customized implementation plans for each NATO body across the NATO Enterprise, considering their unique data processing activities and organizational structure
ü Measurement: Establish a support mechanism for NATO bodies during the implementation phase, including regular check-ins, training sessions, and troubleshooting assistance
ü When: throughout the implementation phase (2025 and potentially beyond)
- Write a lessons’ identified report with analysis and recommendations
- Conduct a post-implementation review to assess the effectiveness of the PDPP implementation and identify areas for continuous improvement
- Develop recommendations for future PDPP enhancements based on lessons learned and emerging trends in data protection
ü Measurement: Written report with analysis, conclusions and recommendations
ü When: by the end of 4th Quarter 2025
- Continuously monitoring for both PDPP incidents and new or emerging data protection regulatory changes. Develop and maintain a data breach response plan to ensure a swift and coordinated response in the event of a data breach. Establish a continuous monitoring and auditing program to assess compliance with the PDPP and identify potential risks
ü Measurement: Track the frequency and complexity of unforeseen requirements, and adjust resource allocation accordingly
- Provide support to unforeseen requirements as necessary
ü Measurement: Provide OCIO support as necessary
ü When: throughout 2025