Executive Assistant to The CEO

il y a 2 semaines

BrusselHoofdstad, Belgique Eterna International Limited Temps plein

**About Eterna International**:
Eterna International is a global leader in the field of High Net worth Migration and Private Equity investment. With seven offices across three continents, we are committed to delivering high-quality solutions to our clients while expanding our global footprint.

**Job Overview**:
**Key Responsibilities**:

- **Meeting Coordination & Documentation**:

- Attend meetings with or on behalf of the CEO, taking detailed minutes and action items.
- Prepare agendas, briefings, and follow-up reports for internal and external meetings.
- Ensure timely follow-up on key action points and deliverables.
- **Calendar & Travel Management**:

- Manage the CEO's complex schedule, ensuring optimal time management.
- Plan and coordinate international and domestic travel arrangements, including flights, hotels, and transportation.
- Anticipate travel-related requirements and troubleshoot any issues that may arise.
- **Communication & Correspondence**:

- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Draft reports, presentations, and communications for the CEO’s review.
- **Project Management & Follow-Up**:

- Oversee and follow up on ongoing projects, ensuring alignment with company objectives.
- Liaise with internal departments and external partners to track progress and ensure deadlines are met.
- Provide status updates and flag potential risks or delays.
- **Confidentiality & Discretion**:

- Handle sensitive information with the utmost confidentiality and professionalism.
- **Administrative Support**:

- Prepare expense reports and oversee budget-related tasks for the CEO.
- Manage personal administrative tasks as required.
- Organize and maintain the CEO’s files, contacts, and records efficiently.

**Qualifications & Requirements**:

- Proven experience (5+ years) as an Executive Assistant or similar role supporting C-level executives.
- Exceptional organizational and multitasking abilities.
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and project management tools.
- Excellent verbal and written communication skills in **English and Spanish** (**French** is a plus).
- Ability to travel internationally and work flexible hours as required.
- Strong organisation skills and attention to detail.

**What We Offer**:

- Competitive salary and benefits package.
- Opportunities for professional growth in a global company.
- A dynamic and collaborative work environment.
- Exposure to international markets and networking opportunities.

Pay: €3.500,00 - €5.000,00 per month

**Experience**:

- relevant: 5 years (required)

Willingness to travel:

- 25% (preferred)

Work Location: In person

Expected Start Date: 10/03/2025

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