Outreach Coordinator

For one of our clients at the European Parliament, we are hiring a Outreach Coordinator for the **Learning & Outreach Team**

with proven experience in working in outreach and history museum/cultural institutions:
**Responsibilities**:

- Active outreach to cultural, educational and other relevant organizations on local and international level
- Further management, development and implementation of the project ‘European Democracy Sites’
- Build diplomatic relationships and networks for sustainable audience engagement
- Identify, liaison and build relationships with international and local organizations relevant for further development of the HEH programming and learning offer
- Further develop and implement the outreach policy in liaison with colleagues responsible for other HEH policies that are relevant to achieve the Museums mission and goals
- Work with the Head of Learning and Outreach to successfully achieve department and museum goals for increasing the visibility and dissemination of the HEH’s learning and event offer
- Management of stakeholder and special VIP events, specialized tours and study visits as a part of outreach and sustainable audience development and engagement
- Liaise with Events assistant on logistics and operational capacity for specialized events and visits
- Track and evaluate outreach initiatives and stakeholder events and identify items to work on or improve for future initiatives
- Representation of the LT in external taskforces / workgroups related to job profile when delegated to such initiatives
- Assist with other assignments and projects as needed and requested by the HEH Management Team or EP hierarchy

**Skills**:

- Project Management: Experienced in successfully managing projects from initiation to completion
- Communication and External Representation: Excellent verbal and written communication abilities, with a skill for networking and building connections
- Diplomacy and Intercultural communication: Skilled in fostering positive and productive relationships with various stakeholders
- Partnership Development and Networking: Proficient in identifying and cultivating partnerships for collaborative initiatives
- Policy Development: Capable of contributing to the development and implementation of effective policies
- Stakeholder Management: Adept at managing relationships and expectations with stakeholders
- Event Coordination: Skilled in planning and coordinating successful events
- Evaluation and Improvement: Competent in evaluating projects and implementing improvements based on feedback and data
- External Representation: Capable of representing the organization professionally to external stakeholders

**Experience**:

- Three to five years of prior experience in outreach, demonstrating a track record of successful stakeholder engagement and collaboration
- Preferred experience of 3-5 years within non-profit fundraising or outreach activities
- Proficient in event management and coordination, ensuring smooth execution and positive attendee experiences
- Skilled in project coordination, effectively managing tasks, timelines, and resources
- International collaboration experience, highlighting the ability to work effectively across cultural boundaries
- Flexibility and adaptability in handling dynamic work environments

**Qualifications**:

- Fluent in English, with knowledge of Dutch, German, and/or French being a plus
- Positive attitude and readiness to be a team player, fostering a supportive work environment
- Strong industry knowledge, staying updated with current trends and best practices
- Excellent communication, interpersonal, and leadership skills, enabling effective collaboration with team members and stakeholders
- Proficiency in using institutional databases, public access sites, and conducting primary research
- Good reporting, technical, and statistical skills, allowing for accurate data analysis and reporting
- Experience with budget management, demonstrating financial responsibility
- Outstanding written communication and presentation skills, enabling clear and compelling communication with various audiences
- Friendly, enthusiastic, and positive attitude, contributing to a welcoming and inclusive work environment
- Strong knowledge of social media and other basic marketing platforms, leveraging digital tools for outreach
- Detail-oriented with the ability to manage multiple projects simultaneously, ensuring thoroughness and efficiency
- Developing and overseeing a professional outreach management system, ensuring effective outreach strategies and tracking progress
- Maintaining a calendar of outreach activities, including community events, workshops, appearances, and other communication opportunities, enabling organized planning and execution
- Preparing an annual budget for community outreach activities, demonstrating financial planning skills
- Nurturing new and old relationships with collaborative partners, fostering strong partnerships f