Front Desk Assistant

il y a 2 jours

Brussels, Belgique Hydrogen Europe Temps plein

Hydrogen Europe

Hydrogen Europe is the leading organization representing European based companies and stakeholders that are committed to moving towards a (circular) carbon neutral economy. With more than 450 companies and national associations as members, we encompass the entire value chain of the European hydrogen and fuel cell ecosystem. Our vision is to propel global carbon neutrality by accelerating European hydrogen industry and we are the industrial key partner of the Clean Hydrogen partnership.

Full Time
Brussels

Reception

Provide support to visitors such as connection to Wi-Fi, printing of documents, taxi reservation and related matters when they arise.
Contact point for building management team in case of issues in the meetings center.
Responsible for implementing the evacuation/emergency policy and being point of contact for participants.
Various office tasks (e.g. sending documents, receiving, and sending mail and packages)

Meeting coordination

Coordinate the communication, booking, logistics and catering of meetings at the meetings center.
Oversee the booking, planning, the set-up, and the logístical arrangements for meetings (including managing the meeting booking tool, catering and tidying up).
Have a sound knowledge of the audiovisual equipment in the meeting rooms and being able to provide basic user support and/or liaise with suppliers for technical support.
Liaise and brief providers in relation to services and setting-up of the meeting rooms when necessary.
Liaise with relevant staff member(s) organising event on logistics and to ensure that the event policy is reminded/respected.

General support

Support staff meetings, lunches and teambuilding drinks and events when necessary (Liaison with HR)
Oversee the cleaning and instruct / liaise with the cleaning team of the meeting rooms if necessary.
Support administratively any operations teams who would need help for ad-oc requests.

**Requirements**:
A degree in office administration/secretarial studies or equivalent, and/or, minimum two years’ experience in a similar role.
Service
- and people-oriented and a hands-on mentality to deliver results and solves problems.
Representative personality in terms of attitude, look and friendliness.
Experience with booking meeting tool.
Excellent command of French (oral and written) with an excellent command of English.
Able to work independently and within a team in a multicultural environment.

**Skills**:
Strong interpersonal and communication skills (oral and written)
Stress and effective time management skills; priority setting and multi-tasking skills.
Coordination, planning, organisation, monitoring, and follow-up skills.
Advanced computer skills.
Eye for detail & accuracy.

**Discretion and confidentiality.What we offer**:
International and dynamic team,Great opportunity to learn about the non-profit management, partner and membership management and the hydrogen sector.

**Start**: as soon as possible
How to apply?

**Applications to be considered valid must include**: a one-page covering letter, proof that you can live and work in Europe, and a CV. Please do not send anything else.

  • Assistant Front Desk Manager

    il y a 2 semaines

    Brussels, Belgique Royal Caribbean Group Temps plein

    The Assistant Front Desk Manager supervises a front desk team that excels in delivering industry leading service to our guests. Responsible for motivating, coaching, training, evaluating and tracking development on an individual and team level. Plays a key role in leading a team of empowered individuals who will strive to deliver focused and extraordinary...

  • Front Desk Officer

    il y a 2 semaines

    Brussels, Belgique Page Personnel Temps plein

    En tant que Front Desk Officer, vous êtes le premier point de contact de l'organisation. Vous garantissez un accueil professionnel, chaleureux et bilingue tout en assurant la gestion fluide des tâches administratives liées à l'accueil et à la coordination.Vos responsabilités Accueillir les visiteurs, clients et bénévoles avec le sourire, en...

  • Mobility Assistant

    il y a 2 semaines

    Brussels, Belgique ENGIE GLOBAL BUSINESS SUPPORT Temps plein

    Identifiant de la demande: 9631- Lieu de travail: BRUXELLES, BE, 1000**Nous recherchons actuellement un(e) assistant(e) administratif(ve) pour notre siège social à Bruxelles pour le poste de Mobility Assistant** **Votre mission**: Le Mobility Assistant est responsable de la gestion opérationnelle et du suivi du plan cafétéria My Choice pour les...

  • Service Desk Specialist

    il y a 2 semaines

    Brussels, Belgique Uni Systems Temps plein

    At Uni Systems, we are working towards turning digital visions into reality. We are continuously growing and we are looking for a Service Desk Specialist to join our UniQue team.What will you be doing in this role? Provide first-line support for Neo (EBA / ERP) users external to the organization via the Neo Service Desk (JIRA-based platform). Deliver...

  • Front Office Trainee

    il y a 2 semaines

    Brussels, Belgique Thon Hotels Temps plein

    Front Office Trainee Front Office Trainee This opportunity is an internship position required as part of a school certification program and does not involve a permanent employment contract. If you are not a student, please do not apply. About Thon Hotels Passionately committed. We daily strive to create special moments for our guests. Professional...

  • Office Assistant

    il y a 2 semaines

    Brussels, Belgique Page Personnel Temps plein

    Manage front desk activities: welcoming visitors, answering calls, handling mail Order and manage office supplies and equipment Support meeting preparation: room setup, refreshments, materials Assist with document filing, printing, scanning, and formatting Provide general administrative support to various departments Coordinate with suppliers and service...

  • Head of Desk

    il y a 2 jours

    Brussels, Belgique Ebury Temps plein

    Ebury is a leading global fintech company that empowers businesses to trade and grow internationally. It offers a comprehensive suite of products, including international payments and collections, FX risk management, trade finance, and API integrations. Founded in 2009 by Juan Lobato and Salvador García, Ebury is one of the fastest-growing global fintechs,...

  • Réceptionnist(E) ǀ Nh Brussels Carrefour de

    il y a 3 jours

    Brussels, Belgique NH Hotel Group Temps plein

    On n'a qu'une seule chance de faire une bonne première impression, n'est-ce pas ? N'est-ce pas génial de pouvoir en faire partie ? En tant que réceptionniste de jour/nuit, vous vous assurez que tous les clients ont une première impression étonnante de notre hôtel. Vous accueillez les clients avec le sourire, les mettez à l'aise et faites en sorte...

  • Réceptionnist(E) de Nuit ǀ Nh Brussels Airport

    il y a 3 jours

    Brussels, Belgique NH Hotel Group Temps plein

    On n'a qu'une seule chance de faire une bonne première impression, n'est-ce pas ? N'est-ce pas génial de pouvoir en faire partie ? En tant que réceptionniste de nuit, vous vous assurez que tous les clients ont une première impression étonnante de notre hôtel même tard dans la nuit. Vous accueillez les clients avec le sourire, les mettez à l'aise et...

  • Front Desk Officer

    il y a 2 semaines

    Brussels, Belgique Page Personnel Temps plein

    Bezoekers en telefonische oproepen ontvangen en doorverbinden Agenda's en vergaderruimtes beheren Administratieve taken uitvoeren: postverwerking, documentbeheer Ondersteunen bij interne en externe communicatie Praktische ondersteuning bieden aan het team Perfect tweetalig Frans en Nederlands Ervaring in een front office- of onthaalfunctie is een pluspunt...