Procurement and Contract Officer

The European Defence Agency was established on 12 July 2004, and is governed by Council Decision (CFSP) 2015/1835 defining the statute, seat and operational rules of the European Defence Agency. The Agency has its headquarters in Brussels.

The main task of EDA is to support the Council and the Member States in their effort to improve the Union's defence capabilities in the field of crisis management and to sustain the Common Security and Defence Policy (CSDP) as it currently stands and as it develops in the future.

The Agency is structured into four directorates. The Corporate Services Directorate (CSD) and three operational directorates: Industry, Synergies and Enablers (ISE); Capability, Armament & Planning (CAP); Research, Technology and Innovation (RTI).

**2. THE AGENCY'S WAY OF WORKING**

The Agency is an “outward-facing” organisation, constantly interacting with its shareholders, the participating Member States, as well as with a wide range of stakeholders. It works in an integrated way, with multi-disciplinary teams representing all of the Agency’s functional areas, to realise its objectives. Its business processes are flexible and oriented towards achieving results. Staff at all levels need to demonstrate the corresponding qualities of commitment, flexibility, innovation, and team-working; to work effectively with shareholders and stakeholder groups, formal and informal; and to operate without the need for detailed direction.

**3. THE CORPORATE SERVICES DIRECTORATE**

The Corporate Services Directorate (CSD) provides critical business support to EDA operations by delivering high-quality corporate services under 5 dedicated units, namely: Human Resources; Procurement and Contract Management; Finance; IT and Information Management together with Security and Infrastructure Management. Additionally, the EDA Legal Team provides legal, data protection and institutional advice and checks to its management relating to the fulfilment of Agency objectives. The EDA Programme Manager and Corporate Projects Officer provides a leadership role in, and a focal point for, good practice in Project, Programme and Risk Management. Finally, the Record Manager is responsible for the effective and appropriate management of information produced and/or received by the organisation.

CSD processes are geared towards efficient and optimal use of resources, leveraging good practice and technological solutions while ensuring sound financial management, transparency and accountability; outward focus and commitment to continuous improvement are the hallmarks of CSD.

**4. DUTIES**

Under the supervision of the Head of the Procurement and Contract Unit, the Procurement and Contract Officer will, contribute to the following activities:

- administer public procurement and grant procedures based on the Agency’s Financial & Procurement Rules, which entails, inter alia:

- advise and support project officers on the launch and administration of the procedures;
- ensure compliance of the procedures with EDA Financial and Procurement Rules as well as with EU public procurement legislation;
- prepare tenders/grants and contractual documentation as required;
- provide support to the relevant Units/Directorates on contract management issues.
- manage ad hoc contracting activities, which entails, inter alia:

- negotiate and draft contracts to be let by the Agency to implement projects and programmes in the context of Ad Hoc activities;
- provide support to the Operational Directorates in charge of such Ad Hoc activities ensuring adequate implementation of the contractual provisions;
- follow-up of the resources allocated by the participating Member States (pMS) contributing to ad hoc projects and programmes;
- provide contractual guidance to internal and external stakeholders as required;
- participate in the implementation and, when needed, development of the Agency’s ad hoc procedures.
- provide guidance on EDA’s contracting activities to EDA staff;
- take on additional tasks as required in the interest of the service.

Duties may evolve according to development of the EDA’s structure and activities, and the decisions of EDA management.

**5. ELIGIBILITY CRITERIA**
- be a national of a Member State participating in the Agency;
- be entitled to his/her full rights as a citizen;
- have fulfilled any obligations imposed on him/her by the laws concerning military service;
- produce the appropriate character references as to his/her suitability for the performance of his/her duties (extract from the “judicial record” or certificate of good conduct will be requested prior to recruitment);
- be physically fit to perform his/her duties;
- have a thorough knowledge (minimum level C1 oral and written) of one of the languages of the participating Member States and a satisfactory knowledge (minimum level B2 oral and written) of another of these languages to the extent necessary to discharge his/her duties;
- have no personal int