Legal Secretary

DEME is a global solutions provider in a challenging and rapidly changing world. Our expertise and vast experience has been deployed over the centuries for dredging, environmental and marine engineering business solutions such as port construction and improving maritime access worldwide. We have been creating land for 150 years and will continue to do so in the future. Therefore, we are looking for motivated candidates to reinforce our team. 

As a Legal Secretary you will support and contribute to the swift operations of the company’s Legal Department. You will work at the head office of the company in Zwijndrecht, where you will join a highly qualified and motivated team of legal and insurance counsels, engaged in providing legal expertise to the company. This role requires good organization and communication skills in a fast-paced and high energy environment.

Your responsibilities

• You will provide overall business support to ensure smooth operation of the Legal Department’s activities (perform all administrative functions, incoming/outgoing e-mail, paper and electronic file management and other secretarial activities)

• You will assist the legal counsels in their day-to-day activities, providing administrative support (creation of documents, note-taking, correspondence, light research)

• You are responsible for the legal counsel’s agenda management (scheduling, coordinate on-site and off-site meetings, draft agendas, etc.)

• You will assist in the development, execution and management of the legal database and file share system

• You will assist in the formatting and preparation of contractual documents, internal and external memos and other related documents

• You are responsible for coordinating meetings, including booking meeting rooms, teleconferences, preparing of material

• You coordinate travel arrangements, including preparing all and required documentation in relation thereto

• You handle day-to-day operations and specific tasks in a fast-paced environment

Your profile

• You have obtained a Bachelor Office Management diploma or similar by (relevant secretary) experience

• You express yourself fluently, written and verbally, in Dutch and English. Knowledge of any other language is a plus. 

• You thrive in a dynamic environment and are a multitasker pur sang. You have an exceptional ability to manage time and handle multiple tasks and priorities

• You are flexible and adaptive in response to changing team needs

• You complete tasks in a professional and timely manner, producing high quality and accurate results

• You are known to respond quickly and appropriately under a variety of situations. You provide information, advice and guidance in a timely and efficient manner, while ensuring that all responses are accurate

• You have attention for detail

• You have an excellent command of business software packages – Microsoft Office products, e-mail and internet

• You have an entrepreneurial spirit and you are a team player

• You are able to work independently but appreciate teamwork

Our offer

• An extensive mobility program for a healthy work-life balance

• A permanent training track which allows you to develop yourself personally and professionally.

• A stimulating, innovative workplace with numerous growth opportunities.

• A people-oriented environment with an interactive health program and a focus on employee wellbeing.