Executive Administrator

Most coordinator roles are a diary and an inbox. This one sits underneath a service management organisation that has to prove what it delivered, every quarter. You will keep the reporting rhythm, the governance records and the project paperwork of a NATO service management branch in Mons honest and on time. What you will be doing
* Running calendars, meetings, correspondence, records and workflows for the branch leadership
* Preparing agendas, meeting packs, minutes, action logs and decision records, then chasing the actions to closure
* Collecting, consolidating and quality checking data for reports, dashboards and briefings
* Supporting planning, scheduling and tracking for portfolios, programmes and projects in MS Project and ServiceNow
* Maintaining SharePoint sites, document libraries, metadata and controlled documentation, and fixing the data quality problems you find
* Supporting resource planning, allocation, onboarding and timesheet approvals What you will need
* Real administrative coordination experience in a large organisation, not just diary management
* Confident document work: agendas, minutes, action logs, reports, presentations and formal correspondence
* Hands-on SharePoint, strong spreadsheets, and comfort keeping registers and records accurate
* Exposure to project or portfolio support, ideally with MS Project or ServiceNow
* Discretion with sensitive information Worth knowing before you apply
* This is on-site in Mons
* It is accuracy work. Following up and documenting is the job itself, not the admin around it. Practical detail
* Contract engagement Your CV may not be up to date. That is not a problem, send me whatever you have and I will come back to you either way.