DRIVER COORDINATOR

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• Jobs Contact us Job: Driver Coordinator General information Ninatrans is a family-owned company specialized in time-critical shipments, serving customers in Belgium and abroad. The election as Transporter of the Year 2013, indicates that caring for our people, customers and their goods is our motto. Because of this election, we want to do even better and are therefore looking for motivated colleagues to do so. Our drivers are on the road 24/7, which makes following them up just as important as planning the trips themselves. That is why we are creating this role: one fixed point of contact between the drivers, operations, fleet, the garage and HR, who also gives our fleet follow-up (safety, technical compliance and damage) a more professional and more data-driven structure. Responsibilities Getting new drivers started and following them up. You run the introduction meeting with every new driver: on-board computer, expectations around driving behaviour and fuel consumption, how damage and fines are handled, correct use of the tail lift, pallet trucks and lashing straps, and our code of conduct. You guide them through the first weeks and sit down with them again after three months. You report back to HR in time, so we can make adjustments before the probation period ends. Handling damage and fines. You find out who caused damage and link it to the driver, together with fleet, operations and the garage. You process incoming fines: identify the driver, assign, register, report back. You build a record that shows where the pattern lies, and you follow up with the drivers where it keeps returning. Keeping vehicle inspections on track. You maintain a rolling schedule of the expiry dates of tractor units and trailers, make sure they go for inspection on time, and raise it with operations when that comes under pressure. Following up subcontractors. You run the introduction meeting with our charter partners and guide them. You report your findings to the responsible person within operations. Keeping the systems up to date. You keep the fleet management system and the transport management system current and safeguard the link between driver, vehicle and employee number. You report monthly to operations, fleet and management: where we stand, what stands out, what needs to happen. Managing our external coaching partner. You are the single internal point of contact: you supply the data, put the group of drivers together with operations, arrange their availability and make sure the agreed results are delivered. How the job works in practice
• You work on cases, not on a calendar full of coaching sessions. Structural driving style coaching is outsourced to a specialised partner, so your conversations with drivers always have a concrete trigger.
• You follow up on quality, you do not plan trips. Dispatch and trip planning stay with operations, while you make sure inspections, damage files, fines and new drivers do get followed up.
• You guide and support, HR and the line manager take the decision. Where a measure is needed, you deliver the substantiated file and they take it from there. Profile
• You know the transport sector and understand the work of a driver. Driving experience or a CE licence is a plus, not a requirement.
• You have experience in an administrative or coordinating role within transport, logistics, fleet or a technical department.
• You are comfortable with systems and figures. Excel is no obstacle and you get up to speed quickly in our systems.
• You leave nothing open. You record what you agree and you follow up until it is closed.
• You approach a colleague from another department when something is left undone, without damaging the relationship.
• You can have a correct and respectful conversation with a driver about damage, fines or behaviour.
• Fluent Dutch, spoken and written, with working French and English. Other languages are a plus.

What we offer
• A key role in a growing, international and family-run transport group.
• A full-time permanent position with a market-level salary and extralegal benefits.
• Based in Haasrode (Researchpark), with support and room for personal development. You report directly to the CHRO and get a clear mandate: access to all relevant data, the authority to formally address operations on what is left undone, and a fixed weekly time block that does not get swallowed up by day to day pressure. You help build this role: in the first months we will set up the records together and clear the backlog. Need help? Not sure exactly what we’re looking for or just want clarification? We’d be happy to chat with you and clear things up for you. Anytime +32 16 38 73 49 jobs@ninatrans.com Apply for this Job Name Email Phone Resume/CV Additional information I have read and agree to the Terms & Conditions Your Partner in time efficient transportation Contact us Navigation
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