Framework Contract Coordinator

About the Company
AETS is an international consulting firm with 30 years of experience providing advisory services and technical assistance to public institutions, international organisations, development finance institutions and private sector actors, including the European Commission, EIB and EBRD. Operating across Europe and worldwide, our multidisciplinary teams deliver practical, sustainable solutions across key sectors including climate and environment, energy and infrastructure, sustainable economic development, social inclusion, governance and digital transformation. Our services span strategic advisory, policy and regulatory support, institutional capacity building, technical assistance, engineering studies, and programme implementation and evaluation.

About the Role
AETS is currently seeking a Framework Contract Coordinator to strengthen its Business Development Unit and coordinate the consortium it leads under the European Commission’s Framework Contract for Services for External Aid 2023 (FWC SEA 2023), Lot 7 – Micro-economic Analysis, Investment Climate, Private Sector, Trade and Employment. The role involves coordinating consortium partners, managing responses to requests for services, identifying suitable experts and preparing competitive technical and financial proposals. It requires close collaboration with partners and experts, thorough assessment of assignment requirements and the ability to manage multiple proposals under tight deadlines. The successful candidate will also support AETS’s contributions to Lot 16 – Evaluation at Intervention Level and participate in preparing the company’s tender for the next Framework Contract Lot 7.

Key responsibilities
1. Consortium coordination and management – Lot 7
• Act as the main coordination point for consortium partners.
• Review requests for services and communicate assignment requirements, responsibilities and internal deadlines to partners.
• Establish and monitor proposal preparation schedules, follow up on contributions and ensure timely submission.
• Collect and assess expert profiles against the requirements of each assignment.
• Coordinate expert selection and agree the composition of proposed teams with the partners concerned.
• Consolidate proposal documents and verify their completeness, consistency and compliance.
• Upload and submit proposals through the designated submission platform 2. Preparation of AETS proposals – Lot 7
• Coordinate and prepare AETS’s contributions to proposals.
• Identify and contact suitable experts, collect their CVs and confirm their interest and availability.
• Assess experts’ qualifications and experience and propose teams that meet assignment requirements.
• Contribute to drafting and consolidating technical proposals, particularly the methodology and work plan.
• Contribute to preparing financial offers, including expert fees and other assignment costs.
• Ensure consistency between the proposed team, methodology, work plan and budget. 3. Proposal support – Lot 16 Evaluation
• Identify and assess experts for evaluation assignments.
• Review CVs, confirm availability and submit suitable profiles to the consortium lead.
• Contribute to technical proposals, including team composition and methodological inputs.
• Support the preparation of financial offers in coordination with the consortium lead and the AETS team.
• Monitor deadlines and ensure that AETS’s contributions are complete and submitted on time. Qualifications and experience We are particularly interested in candidates with:
• A university degree in economics, international development, business administration, public policy or another relevant field.
• Relevant professional experience in EU proposal preparation, framework contract coordination or international development consultancy.
• Experience preparing technical and financial offers, assessing expert CVs and coordinating contributions from several partners.
• Knowledge of EU external action procurement procedures and framework contract operations.
• Strong analytical and drafting skills, including the ability to translate terms of reference into a coherent proposal.
• Good budgeting skills and proficiency in Microsoft Word and Excel.
• Strong organisational skills, attention to detail and the ability to manage simultaneous deadlines.
• The ability to work independently while maintaining effective communication with colleagues, consortium partners and experts. Languages
• Excellent written and spoken English.
• French and other languages relevant to EU external action assignments would be an asset. Required Skills
• Relevant professional experience in EU proposal preparation, framework contract coordination or international development consultancy.
• Experience preparing technical and financial offers, assessing expert CVs and coordinating contributions from several partners.
• Knowledge of EU external action procurement procedures and framework contract operations.
• Strong analytical and drafting skills, including the ability to translate terms of reference into a coherent proposal.
• Good budgeting skills and proficiency in Microsoft Word and Excel.
• Strong organisational skills, attention to detail and the ability to manage simultaneous deadlines.
• The ability to work independently while maintaining effective communication with colleagues, consortium partners and experts.
• Excellent written and spoken English. Preferred Skills
• French and other languages relevant to EU external action assignments would be an asset. Additional assets
• Direct experience with FWC SEA 2023 or previous EU external aid framework contracts.
• Familiarity with the thematic areas covered by Lot 7.
• Experience preparing proposals for evaluation assignments.
• An established network of international development experts.
• Experience using EU tender submission platforms.