Secretary
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Key Responsibilities
• Produce drafts of documents from instructions or dictation
• Maintain office systems, including data management and filing
• Enter time to time keeping systems as instructed
• Deal with proper (electronic or otherwise) filing of correspondence and documents, both incoming and outgoing
• Screen phone calls and handle enquiries
• Manage diaries
• Arrange travel, visas and accommodation
• Prepare and handle billing and marketing materials
• Liaise with clients and other colleagues and act as communication bridges between different fee-earners Skills & Experience
• Solid legal secretarial experience, ideally in a practice related to Merger & Acquisitions (M&A), Equity Capital Markets (ECM), or general commercial transactions at an international or sizeable law firm
• Strong command in English, Mandarin, and Cantonese communication skills, both spoken and written.
• Technology savvy and proficient in formatting legal documents and common work related software such as Microsoft Office, including Word, Excel and PowerPoint
• Shows initiative and desire to learn over time
• Exercise care in handling work and in complying with instructions
• Personable, proactive, trustworthy, responsible and reliable
• Integrity and discretion when handling confidential information
• Effective organisational and time management skills; with the ability to juggle the needs of various fee earners, manage expectations and multi-task
• Able to work under pressure, with the ability to solve and/or raise problems or issues in a timely manner
• Works well in a team environment All vacancies are open to direct applicants. Recruitment agencies; please be advised that we have a preferred supplier list in place for all roles.
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