Contracts Administrator

Overview The Contracts Administrator / Quantity Surveyor – CSA will manage the commercial and contractual administration of Civil, Structural and Architectural on a large scale Data Center project in Belgium. The role will manage contract administration, variations management, payment processes, cost tracking, and contractor coordination to ensure effective commercial control and contractual compliance throughout project delivery. The successful candidate will work closely with Contracts Managers, Quantity Surveyors, Project Managers, and CSA contractors to maintain accurate records, support valuations and reporting, and help manage commercial risks across CSA packages. Responsibilities Contract Administration
• Administration of CSA contracts and subcontract packages throughout the project lifecycle.
• Maintain accurate contract records, correspondence, notices, instructions, and commercial documentation.
• Ensuring contractual compliance and adherence to project procedures.
• Monitor key contractual dates, deliverables, and obligations.
• Manage and ensure commercial and contractual close out of packages. Variations & Change Management
• Managing variations and change events relating to CSA works.
• Maintain variation registers and supporting documentation.
• Track instructions, quotations, approvals, and implementation status.
• Assessment and valuation of variations in line with contract requirements. Payment Applications & Commercial Support
• Preparation, review, and administration of monthly payment applications and contractor valuations.
• Verify progress and supporting information provided by CSA contractors.
• Support cost reporting, accruals and forecasting.
• Maintain records of approved payments, variations, and commercial commitments. Contractor & Stakeholder Coordination
• Liaise regularly with CSA contractors, consultants, and project delivery teams on commercial and contractual matters.
• Attend commercial and progress meetings as required.
• Manage the resolution of day-to-day commercial queries and documentation requirements.
• Ensure effective communication between project stakeholders regarding commercial matters. Commercial Reporting & Documentation
• Prepare and maintain commercial trackers, logs, registers, and reporting documentation.
• Ensure all records are complete, accurate, and auditable. Risk & Compliance
• Assist in identifying commercial risks and support mitigation measures.
• Ensure supporting documentation is maintained for contractual entitlement and audit purposes.
• Support claims avoidance through proactive administration and record keeping Qualifications Essential Experience & Skills
• Experience in a Contracts Administration, Commercial Administration, or Quantity Surveying support role within construction or engineering projects.
• Exposure to CSA packages and contractor coordination.
• Understanding of construction contracts, variations, and payment processes.
• Strong organisational and document management skills.
• Proficiency in Microsoft Office, particularly Excel.
• Strong communication and stakeholder coordination skills.
• Ability to manage multiple priorities within live project environments. Desirable
• Experience working on large-scale construction, infrastructure, or data centre projects.
• Familiarity with industry standard Forms of Contract .
• Relevant qualification in construction, engineering, quantity surveying, or commercial administration. Key Competencies
• Attention to detail
• Commercial awareness
• Organisation and planning
• Communication skills
• Team collaboration
• Problem-solving
• Time management D&I Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future. PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know. For more company information visit our company website > Meet Our Team
- careers | PM Group