Assistant Manager, Community Engagement

Founded   in  1883,   the Ladies’ Recreation Club (LRC) is a private members’ club situated in the heart of Hong Kong Island surrounded by the greenery at the Mid-Levels. With five-star sports and dining facilities, and outstanding service, the Club offers its members a place to gather, socialise, share the same passions and interests, and enjoy an array of activities with their families and guests. With members of many nationalities and ages, the LRC continues to be one of the most sought-after family-oriented sports and recreation clubs in Hong Kong. At LRC, we believe that people are our greatest assets. We invest in employee’s development and job SATISFACTION, and provide learning and professional training opportunities to nurture talent who aspires to excel in the hospitality industry. We believe that as team members grow in their jobs, wider experiences provide a more enriching experience and opportunities for leadership and management.

We offer
professional development, coaching, mentoring and training to help you achieve your career goals. We invite dynamic and motivated individuals to be part of the team which is dedicated to delivering service excellence and taking guest experience to the next level. This position coordinates and delivers the Foundation’s day-to-day operations, grant administration, fundraising and community engagement programmes. Act as the main operational contact between the Board, committees, charity partners, donors, volunteers and Club departments, turning agreed priorities into completed work with clear records and timely follow-up. Responsibilities Grants and charity partnerships
• Administer the grant cycle from enquiries and applications through review, award documentation, monitoring and completion. Prepare dossiers, agreements and reporting schedules for authorised review and approval.
• Coordinate due diligence, charity visits and impact reviews. Track grantee reports, evidence and outstanding requirements; maintain an accurate grant register and escalate delays or concerns.
• Maintain constructive relationships with NGOs and community partners. Assess proposals for referral to decision-makers and coordinate meetings, visits and stakeholder communications. Fundraising and programme delivery
• Plan and deliver agreed fundraising campaigns, community programmes and events, coordinating schedules, logistics, invitations, registrations, volunteers, suppliers and participant communications.
• Work with donors, sponsors, charity partners, committees and Club departments on agreed activities. Track progress, costs and outcomes, and flag CAPACITY, delivery or budget risks early. Board and committee administration
• Arrange meetings around agreed availability; prepare agendas and papers, draft minutes for review, and maintain decision and action logs. Follow up with responsible owners and distinguish approved decisions from proposals.
• Maintain the operational calendar, reporting deadlines and organised correspondence so the Board and committees can make timely, informed decisions. Records, data and digital platforms
• Maintain accurate, appropriately protected records of grants, NGOs, donors, agreements, funding history and programme outcomes in approved Foundation and Club systems.
• Use spreadsheets and data analysis to produce grant summaries, management reports, impact updates and practical operational dashboards.
• Set up and administer approved fundraising platforms and campaign content, including Smart Gala where retained. Coordinate relevant website updates, WhatsApp communities and event communications under agreed access and communication controls.
• Coordinate IT support and external suppliers for technical issues or specialist work. Identify requirements, test agreed changes and maintain usable instructions; specialist development or support is subject to an agreed service arrangement. Finance administration and Club coordination
• Work with Accounts on funding reconciliations, donation and grant records, invoices, supporting evidence and audit information. Prepare transactions and documentation for review; do not approve own expenditure or assume payment/signatory authority.
• Coordinate with Marketing Communications, Sports & Recreation, Banqueting, Accounts, Membership and Reception as required. Agree priorities and capacity for additional projects rather than accepting an unlimited ad hoc workload. Requirements
• Proven experience in project and event coordination
• Bachelor's degree in a relevant field such as community development, communications, or public relations
• Accurate grant AND administrative follow-through
• Excellent written and verbal communication skills
• Demonstrated ability to build and maintain positive relationships with community leaders and stakeholders
• Sound spreadsheet, data and digital-platform skills
• Able to work independently, organise competing deadlines and escalate matters requiring a decision
• NGO or community engagement experience is advantageous Interested parties please send your full resume with indication of the position, expected salary and date of availability to the Human Resources Department, Ladies’ Recreation Club, 10 Old Peak Road, Mid-Levels, Hong Kong or WhatsApp : 6505 5797 or email to [email redacted, apply via Company website]. All information provided by job applicants will be used for recruitment purpose ONLY.