Office Coordinator

Are you an organised all-rounder who enjoys keeping a team running smoothly behind the scenes? Join our CADskills team in Gent, Belgium, and become the central point of contact for customers, suppliers, and colleagues, working closely with our COO and QA/RA officer across administration, finance, HR, and daily operations. Your responsibilities
• Act as the first point of contact by handling administrative and customer emails, answering incoming calls, and managing NDAs, scheduling, and travel arrangements.
• Register new cases, organise customer files and medical imaging, prepare quotations together with the COO, and maintain customer and distributor records.
• Monitor production and office supplies, place orders and purchase orders, track deliveries, and maintain supplier records.
• Prepare and send sales invoices, follow up on outstanding payments, process supplier invoices and payments, prepare financial and cost reports, and carry out basic bookkeeping in Exact Online.
• Maintain personnel files, manage onboarding and offboarding, track holidays and absences, and process monthly payroll information through Liantis.
• Organise fairs, congresses, workshops, and webinars, including registrations, travel, accommodation, catering, materials, and stock replenishment.
• Coordinate building and equipment maintenance, repairs, cleaning, catering, and visitor arrangements.
• Support the QA/RA officer with purchasing, inventory, equipment records, and product documentation.

Your profile
• Bachelor’s degree or completed education in business administration, office management, or a comparable field; equivalent practical experience may also be considered.
• Several years of experience in a broad administrative, office management, or customer service role.
• Basic knowledge of bookkeeping and invoicing; experience with Exact Online is an advantage.
• Familiarity with HR administration and payroll processes; experience working with a social secretariat is an advantage.
• Accurate, structured, and discreet working style with a strong sense of confidentiality; experience in a medical device or other regulated environment is an advantage.
• Confident user of MS Office and digital administration systems.
• Proactive, service-minded, and flexible team player who enjoys variety, keeps an overview of multiple priorities, and is comfortable working independently.
• Fluent in Dutch and English; French is a strong plus.

What we offer
• A competitive compensation package with additional benefits, including hospital insurance and meal vouchers.
• 6 days of reduction of

working hours
(RWH/ADV).
• A challenging position in a growing company within the medical device sector.
• Opportunities for relevant technical training and professional development.
• A varied role combining hands-on technical work, equipment management and collaboration with the production team. About CADskills Based in Belgium, CADskills is an experienced company specializing in the research, development, design and manufacturing of patient-specific implants, surgical guides and anatomical models. Our goal is to contribute to the advancement of cranio-maxillofacial, plastic, orthopedic and neurosurgery, with a strong focus on patient satisfaction, time efficiency and cost-effectiveness. For further information please visit our website www.cadskills.com. Ready to be the organisational heart of a team that makes a real impact on patients’ lives? We look forward to receiving your application. Cadskills info@CADskills.eu www.cadskills.com